Secretary (maternity cover)

Role:Secretary (Legal) - Maternity CoverReporting line:Team LeaderRequirements:5+ years of secretarial experience with a professional services companyFamiliarity with legal documents and terminologyExcellent knowledge of MS Office programs (Word, Power Point, Excel, and Outlook)Experience with legal technology (document management systems, transcription software, dictaphone, etc)Superior written and oral communication skills in EnglishAbility to work with a team of lawyers and other colleaguesOutstanding time-management and accurate typing skillsCapability to effectively prioritize and meet deadlines Strong interpersonal skills with an ability to build relationships with senior executivesGood problem-solving and decision‑making skillsExceptional organizational skillsDemonstrate a courteous and professional demeanorDuties & Responsibilities:Provide administrative support to one or more lawyersProduce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphicsAssist associates with processing, amending, and proofreading legal documents and in some cases, courtroom proceduresParticipate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with financeMaintain lawyer’s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangementsFile, organize, scan, copy and fax legal documents promptlyScreen, direct, and prioritize incoming calls and emails to lawyersAdhere to the Firm’s policies and proceduresRelationships:LawyersTeam LeaderBusiness Support TeamsSecretariesDiversity, Equity & Inclusion:Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.