Specialist - Direct Procurement

At Julphar, we are on a journey of culture transformation & our mission is to provide a better quality of life for the entire family by delivering best in class solutions and real value with compassion and professionalism. Our core values: Respect, Collaboration, innovation, Integrity and Compassion - Combined with a focus on diversity, inclusion, and equal opportunities - are key drivers in our aim to make a positive impact on the lives of the patients we serve, enable Talents, create a healthy work environment, and accomplish our goals through world‑class research and with the compassion and commitment of our employees.Job Summary / Main PurposeSpecialist Purchase – the role holder will be responsible to work on the material delivery follow‑up with suppliers, internal follow‑up and feedback, acts as forwarding agent, and performs other SAP related tasks.Develop efficient procurement solutions and support department with the development and implementation of sourcing strategies. Ultimately, an Sr. Specialist Purchase should have excellent communication and negotiation skills, be an analytical thinker, and demonstrate a good working knowledge of purchasing strategies.Key Responsibilities & Key Result AreasRequests suppliers to provide Proforma Invoice after receiving order confirmationSends Request to Accounts for arrangement of Advance Payment and to open LC based on PO Payment TermsResponsible for the follow up with accounts for Payment of suppliers (Advance and Credit)Sends Swift/LC copy to suppliers and requesting to initiate Julphar orderReviews the validity of required Registration documents before applying for MOH PermitReceives initial documents from suppliers and sending it to Clearance Department along with reference memo to apply for MOH permitResponsible for the follow up with Clearance for 1st Permit approval from MOHNotifies supplier regarding 1st Permit approval and requesting supplier to arrange for the shipment accordingly and to provide copy of original shipping documents for final reviewReviews copy of shipping documents and identifying any amendment if needed in Invoice or Packing list from suppliers else giving go ahead to send original documents either to Julphar or to Bank based on PO Payment termsArranges Pre‑shipment samples from suppliers if requested by QC or ProductionReceives and submitting Pre‑shipment sample for QC analysisResponsible for the follow up with QC for sample analysis resultsProvides feedback to suppliers regarding sample analysis resultsLiaises with QC and supplier for arranging technical documents related to shipmentReceives and sends original documents to Clearance and copy to AccountsResponsible for the follow up with Clearance for Raw material clearance from UAE customsResponsible for the follow up with QC for material releaseMaintains strict follow up with stores for Bulky items Actual stock Position so that we can plan and schedule deliveries accordinglyCoordinates with Supply chain for Low Stock and High stock Raw materials so that we can Prepone and Postpone deliveries as per requirementsProvides material availability (ETA & ETD) feedback to supply chain in order to make effective Production plan for each monthReceives revised MRP from Supply Chain and notifying suppliers with new delivery scheduleSends Request for Quotation to Freight Forwarders along with Packing listReceives quotations from forwarders and evaluating on the basis of Price and Lead TimeNegotiates price with freight forwarders and finalizing the dealProvides Forwarder details to supplier for shipment collectionResponsible for the follow up with Forwarder for shipmentUpdates PO Info Text in SAP time by time in order to make PO up to date with latest information related to deliveries and material availabilityUpdates MOH Permit status, Payment status, ETA, ETD and original documents statusCreates Inbound Delivery in SAP for each shipment received from suppliersExecutes Pending PO reports from system and updating latest informationCoordinates with SAP Consultant in IT Department for formation of Purchase reports in SAP system.Core CompetencyIn terms of competency you are highly result oriented with strong sense of accountability & ownership.Strong communication, interpersonal and collaboration skills.You must have excellent understanding of Pharmaceutical Business with strong negotiations & Planning skills.Able to develop strong, cooperative relationships, must be able to work in a cross‑functional environment interacting with other internal and external departmentsHas the understanding on how to align resources and manage others to achieve desired results .Must have a solution centric mind to understand issues and solve them within a stipulated time frame, ability to understand new issues quickly and make decisions.You are a team player with solid analytical, implantation skills and easily adapt to changing situations.Ability to prioritize, multi‑task and work effectively under pressure to me