Senior Secretary

<div><h3>Job Description</h3><ul><li>Manage all incoming and outgoing correspondence for the Director’s Office, including receiving, registering, sorting, and distributing incoming mail, as well as preparing and documenting outgoing correspondence in a timely and organized manner.</li><li>Prepare, format, and process official letters, memos, reports, presentations, and other administrative documents with a high level of accuracy and professionalism.</li><li>Organize, maintain, and archive internal reports and documents received from various sections, present them to the Director, and follow up on decisions and actions to ensure proper documentation and tracking.</li><li>Coordinate and manage the Director’s schedule, including arranging meetings, appointments, and official visits, and ensuring effective time management and prioritization.</li><li>Receive and welcome visitors and clients, arrange meetings with the Director as appropriate, and ensure a professional and organized front-office environment.</li><li>Coordinate meeting logistics, including preparing meeting rooms, ensuring the availability of required equipment and materials, recording meeting minutes, documenting outcomes, and following up on action items and decisions.</li><li>Ensure confidentiality of sensitive information and documents handled within the Director’s Office in accordance with Dubai Municipality’s information security and confidentiality policies.</li><li>Provide general administrative support and perform other related duties as assigned by the Director in line with the nature of the role.</li></ul><h3>Qualifications</h3><ul><li>Diploma in related field (No experience required), or</li><li>High School Certificate with 3 to 6 years of relevant work experience</li></ul><p>Job Category: Administration</p><p>Advertiser: Dubai Municipality</p><p>Educational-level: Secondary School</p><p>Required Nationality: UAE Only</p><p>Monthly Salary: Unspecified</p><p>Schedule-Time: Full time</p><p>Job Posting: 25/03/2026</p><p>Unposting Date: 04/04/2026</p></div>#J-18808-Ljbffr