Project Coordinator - KSA

DescriptionWe are looking for a Project Coordinator to play a vital role in performing project coordination between stakeholders, project logistics management, periodic financial reporting, timesheet collection, invoicing, follow‑ups, internal audits, team & customer coordination, and maintaining records.Timesheets & InvoicesCollection of Timesheets from resources & getting a review from the Global Lead/Administrator.Formatting and development of a Timesheet from data collected from the site lead.Coordination with the Project Administrator for the initialization of timesheets and follow‑up for timely submission.Getting all supporting documents cleared by the customer for invoicing purposes.Follow‑up from the Accounts Department for timely submission of the invoices.Data & RecordsKeeping a record of all employee data, contact details, emergency contact number & all associated documents.Coordination with GRO and the Logistics Team for ID issuance and related matters.HRMFollow‑up with GRO for contract validity assurance.In‑country onboarding of new hires (PPE, third‑party training, coordination with third‑party vendors, etc.).Induction / de‑induction / pre‑mob orientations.CV bench & talent hunt (assistance to manager & HR mutually).Team CoordinationOne visit per month on site to see the team, generate a team report, and submit it to management.Submission of project asset inspection & health report.Service availability, monitoring lost days calculation.Keeping and monitoring the record of the journey management plan for all teams.Job safety review & all safety documents to be kept updated as per the client’s requirements.Assistance & reporting to ManagerSending bi‑weekly reports of progress to management.Compliance with project SOP and company policy.Support for grievance management.Facilitating the team manager & site lead for day‑to‑day tasks.Coordinating with vendors and third‑party suppliers to expedite related tasks.Facilitating hiring and interview of resources.RequirementsBachelor’s degree in Business Management / Finance or related field.Minimum of 1 to 3 years experience in a similar role.Nationality: Saudi.Strong Excel spreadsheet skills and a demonstrable understanding of how to extract and analyze management information from the core.Knowledge in producing management accounts and demonstrating an aptitude for understanding budgets/forecasts.Ability to handle multiple tasks in parallel.Strong interpersonal skills.Strong English communication skills.#J-18808-Ljbffr