Project Secretary

Reporting to the Project Senior Management team, the Project Secretary role is to provide full administrative support to the Project Team to ensure smooth, effective and efficient management of their project activities. In accordance with established procedures, the Project Secretary will perform a variety of routine and non-routine administrative, clerical, data collection, and report writing tasks specific to the project.Key ResponsibilitiesPreparing & maintaining design and construction records including: correspondence, agreements, design documents, submittals, contract changes, daily reports, proposal requests and payment applications in conjunction with the overall document control systemGathering statistics & general data to prepare reports for both internal & external useReminding project staff of timesheet submittals and maintaining staff time-off scheduleReviewing time reports to verify accuracy of hours worked and corresponding project charges. Following up to ensure timely processing of correctionsTracking paid-time-off hours charged and maintaining schedule of future hours to be takenCreating & maintaining employee directory and related data pertaining to employees assigned to the project including company resumesReceiving, sorting, and distributing mail. Answering the telephone, taking and relaying messages in a timely mannerCoordinating meetings & taking meeting minutes. Verifying their accuracy and distributing amongst project teamPreparing presentationsMaintaining the project databaseQualificationsHigh school qualification or aboveMinimum 2 years experience in Administrative or Secretarial positionExcellent knowledge of Microsoft Office (Excel, Outlook, PowerPoint & Word)Ability to type with speed and accuracyStrong English written & verbal communication skills. Including excellent grammar, spelling, proofreading, punctuation and compositionGood organizational skills with accuracy, attention to detail, and thoroughnessAbility to manage stress and meet high pressure deadlines with good time management skillsAbility to maintain files and logs for easy and efficient referenceAbility to maintain a high level of confidentiality and discern sensitive issues and apply tactAbility to work effectively as a team member with demonstrated interpersonal skillsDemonstrated ability to work effectively in a diverse workforceAbout The CompanyParsons is a leader in many diverse markets such as infrastructure, transportation, water, telecommunications, aviation, commercial, environmental, planning, industrial manufacturing, education, healthcare, life sciences and homeland security.Parsons provides technical and management solutions to federal, regional and local government agencies as well as private industries worldwide.#J-18808-Ljbffr