Procurement Officer

Established in 1951 and ranked in the top 1% of universities worldwide*, Australia’s University of Wollongong is a global brand with international campuses in Dubai, Hong Kong and Malaysia.University of Wollongong in Dubai (UOWD) offers over 40 internationally recognised bachelor's and master's degrees spanning 10 in-demand industry sectors. Our programs are accredited by CAA and KHDA in UAE, but also by AQF in Australia. All business programs of the University of Wollongong are accredited by The Association to Advance Collegiate Schools of Business (AACSB). In addition, individual programs in the School of Business are accredited by professional bodies including CFA, ACCA, CIPD, CIM, CILT.The first internationally accredited Australian university in the UAE, we are the education gateway of choice for over 3,500 students, representing 100+ nationalities. Our global community of 152,000 alumni are pursuing career goals with respected blue-chip companies and industry giants such as 3M, ADCB, Adidas, Amazon, Deloitte, Emirates, FedEx, GE, IBM, Microsoft and Pepsico. Additionally, research reveals that 83%** of fresh graduates are employed within six months of graduation.Life at UOWD is rooted in the continued pursuit of excellence through teaching, research and industry engagement, with the student experience at its heart. Our 200,000-square-foot campus at Dubai Knowledge Park features access to cutting‑edge technologies and a mix of traditional and innovative learning spaces, all housed in a vibrant modern setting that promises to deliver an enriched learning experience for our students. Located strategically near the Palm and the Burj Khalifa, the University benefits from the huge investment and innovation opportunities the city is known for globally.*QS World University Rankings 2024**Data from the Graduate Destination Survey 2017 to 2021About the RoleUOWD is seeking a Procurement Officer to support and strengthen the University’s procurement function. This role plays a critical part in executing procurement strategy, ensuring compliance with institutional policies, maintaining accurate ERP records, and driving continuous process improvement.Reporting to the Head of Finance, the Procurement Officer will work closely with internal stakeholders and suppliers to deliver cost‑effective, timely, and compliant procurement outcomes that support operational and academic excellence.This role is ideal for a detail‑oriented procurement professional who thrives in a structured environment and is motivated by process integrity, supplier management, and measurable cost savings.Key PurposeTo support the institutional procurement strategy by:Managing sourcing activities and supplier engagementEnsuring procurement compliance and audit readinessMaintaining accurate ERP recordsDriving process improvements that contribute to reliable supply, cost efficiency, and operational excellenceKey ResponsibilitiesProcurement OperationsProcess purchase requisitions and purchase orders in compliance with procurement policies and proceduresManage RFQ/RFP cycles, evaluate proposals, and support supplier selection aligned with quality, cost, and risk considerationsNegotiate with suppliers to secure best pricing, service levels, and commercial termsCoordinate purchase order creation, approvals, closures, and lifecycle management within the ERP systemSupport supplier onboarding and ensure supplier master data accuracyCollaborate with internal stakeholders to understand requirements and provide procurement guidanceSupplier & Delivery ManagementCoordinate timely delivery of goods and servicesMonitor on‑time delivery performance and escalated delivery risks when necessaryAddress delivery‑related concerns and work with suppliers to resolve issues effectivelyGovernance, Systems & PerformanceMaintain accurate and complete procurement data in the ERP systemContribute to continuous process improvement initiatives to enhance efficiency and controlTrack and report on procurement KPIs, including cost savings and RFQ turnaround timesKey Performance IndicatorsTimeliness and accuracy of PR/PO processingAudit compliance and ERP data integrityRFQ turnaround time and negotiated cost savingsOn‑time delivery rates and issue resolution effectivenessQualifications and ExperienceQualifications:Bachelor’s degree in a relevant field such as Supply Chain Management, Operations Management etc.Experience:A minimum of 3+ years of procurement or purchasing experience, preferably in a large/complex organisationExperience in using Oracle Fusion ERP is highly desirable.Applicants must demonstrateStrong understanding of procurement processes, RFQs, supplier negotiation, and contract termsExperience working with ERP systems and maintaining accurate procurement recordsStrong organisational skills with attention to detail and accuracyAbility to work collaboratively with internal stakeholders and external suppliersClear communication skills and a proactive problem‑solving approac