Office Manager (Dubai)

Apply here: https://aioo-tech.jobs.personio.com/job/2574246#applyAbout UsAiOO is a fast-growing AI advertising technology company developing digital platforms and infrastructure that connect media, data, and technology. Our mission is to build scalable products that enable intelligent content distribution, stronger audience engagement, and data-driven media ecosystems. By combining advanced technology with media infrastructure, AiOO enables brands, publishers, and platforms to unlock new value from audience data and media assets.Role OverviewWe are seeking a proactive, highly organized, and execution-driven Office Manager to oversee daily operations and ensure the smooth functioning of our global team environment. This role sits at the intersection of administration, employee experience, vendor coordination, and operational efficiency. The ideal candidate combines strong organizational skills with a hands‑on approach, and thrives in fast-paced, dynamic startup environments where structure is still being built.Key ResponsibilitiesOperations & Systems ManagementSupport and streamline day-to-day operational processesOwn and optimize internal documentation and workflowsManage and maintain internal platforms such as Notion, Asana, Monday.com, Workday, or similar systemsCoordinate general office logistics as required, depending on business needsTravel & Event CoordinationCoordinate corporate travel arrangements including flights, accommodation, visa requirements, and itinerariesSupport internal events, team gatherings, and external activationsCoordinate vendors, venues, and logistics for company eventsHR & People Operations SupportProvide operational and administrative support to the HR ManagerSupport onboarding processes, including documentation, system setup, and visa processing through relevant UAE platformsProvide day-to-day administrative support to employeesContribute to employee engagement initiativesExecutive SupportProvide structured administrative support to leadershipTrack action items and follow-ups across departmentsRequirementsExperience3-5 years of experience in office management, operations, or administrative rolesExperience in startup or high‑growth environments is strongly preferredExperience managing office operations in Dubai/UAE is a strong advantageExposure to supporting international or distributed teams is a plusSkillsStrong organizational and operational management skillsExperience managing vendors, office facilities, and administrative processesAbility to build and improve systems, processes, and workflowsStrong communication and coordination skills across teamsHigh attention to detail with a structured, problem‑solving mindsetProficiency in Google Workspace, Microsoft Office, and operational toolsPersonal AttributesHighly proactive and hands‑on with strong ownershipComfortable in fast‑paced, evolving startup environmentsStrong problem‑solving and decision‑making abilitiesAbility to bring structure and clarity to ambiguous situationsReliable, discreet, and professional with sensitive informationWhat We OfferOpportunity to support and shape operations in a growing international technology companyDirect collaboration with leadership and cross‑functional teamsExposure to a global, multi‑region work environmentHigh‑ownership role with the ability to improve processes and drive efficiencyWork alongside fast, diligent, and high‑performing individuals building technologies ahead of their time, in a dynamic and positive work environmentCompetitive compensation aligned with experience and growth opportunitiesLocationBased in Dubai with an on‑site work modelApply here: https://aioo-tech.jobs.personio.com/job/2574246#apply#J-18808-Ljbffr