Logistics Planning & Operations Coordinator

Working at AbbottAt Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to:Career development with an international company where you can grow the career you dream of.A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.The OpportunityThis position works out of our Jeddah location in the Established Pharmaceuticals division.Divisional InformationEstablished Pharmaceuticals – We are committed to bringing the benefits of our trusted medicines to more people in the world’s fastest-growing countries. Our broad portfolio of high-quality and differentiated branded generic medicines reaches across multiple therapeutic areas including gastroenterology, women's health, cardiometabolic, pain management/central nervous system, and respiratory.What You’ll Work OnDemand & LogisticsCoordinate receipt and compilation of original shipping documents and ensure timely sharing with distributors.Verify shipping documents including invoices, packing lists, COO, CoA, batch details, and AWB/B/L accuracy before shipment.Follow up with distributors on customs clearance, delivery confirmation, and timely stock receipt.Support finished goods collection from local TPMs and track GRNs and FG releases to ensure on‑time completion.Monitor inventory and expiry exposure through distributor stock reports and support witnessing expired goods destruction at distributor sites, escalating risks proactively.Initiate and track goods transfers and movements as per distributor or business requirements.Review and support validation of logistics‑related claims (e.g., demurrage) in line with internal controls.Support Monthly Forecast Preparation – Assist in collecting sales inputs, historical data, and market updates to support monthly demand forecasting.Update Demand Planning Files & Trackers – Maintain and update forecast trackers, ADS files, TMS/IMS records, and basic reporting templates.PO Monitoring & distributor Follow‑Up – Track purchase orders from submission to delivery and follow up with customers to ensure timely processing and payments.Assist in S&OP Meeting Preparation – Prepare basic slides, charts, and data summaries needed for Demand Review and S&OP meetings.Coordinate with Cross‑Functional Teams – Liaise with commercial, supply chain, and finance teams to gather missing data and clarify basic issues.Documentation & System Updates – Assist in maintaining updated product master data, including NPIs and phase outs, in tools like PRIME, SAP, or internal trackers.EHS (Environment, Health & Safety)KM & Fuel Data ManagementEnsure timely collection, consolidation, and reporting of monthly Kilometers (KM) and fuel consumption data by the defined monthly deadline.Safety & Injury PreventionMaintain a zero at‑fault significant injury record through proactive monitoring, coaching, and implementation of safety protocols.EHS Training & ComplianceAchieve and sustain over 95% compliance with all Lead Indicator requirements, including :Annual EHS online trainingMonthly safety awareness programsNew employee EHS orientationCommentary driving sessions for high‑risk driversAnnual mock drill execution at commercial sitesAnnual Emergency Response Team (ERT) trainingEnsure proper documentation and records are maintained for all training and audit requirements.Implementation of EHS InitiativesExecute key EHS initiatives in alignment with the annual plan, ensuring :Minimum two EHS communications per monthMonthly updates to the Senior Leadership Team (SLT)Incident Reporting & Post‑Incident CoachingEnsure timely reporting of all EHS‑related incidents, including vehicle crashes, within required timelines.Conduct structured post‑incident coaching for all at‑fault crashes and maintain relevant documentation.Sample Lead – Monitoring, Dispensing & ReconciliationSample Monitoring & DocumentationMaintain accurate and up‑to‑date documentation related to sample handling, dispensing, and inventory.Ensure all records fully comply with internal SOPs and audit requirements.Quarterly Sample ReconciliationConduct quarterly reconciliation of all samples to verify accuracy of stock levels.Identify variances, investigate discrepancies, and report findings to management with corrective actions.Sample Storage Room Management (Jeddah)Oversee the daily operations of the Jeddah sample storage room.Maintain an updated sample tracker covering issuance, balance, expiry, and usage.Generate and submit monthly sample management reports to relevant stakeholders.Compliance to SOPsEnsure strict adherence to the Samples Storage Room SOP and Samples SOP.Implement and monitor process discipline to ensure controlled, compliant, and sa