HR Secondment Advisor

1. Provide Admin support to the HR manager in various HR activities. Prepare Monthly staffing report for Qatar Capture all movements in and out of Qatar Projects inside Qatar and outside Qatar. Capture all movements for Abu Dhabi and prepare the staffing report on monthly basis. Compare and include the relevant information from MAP generation for each new expat. Ensure correct listing and headcount for all departments Ensure cost centers are included in the report for billing purposes. Extract SHARP extract and compare against the staffing report to ensure accuracy. For Golden pass secondees, verify with BL to ensure capturing all new movements. For USA billing, ensure all the correct setups for secondment is applied on a timely manner. 3. Provide Orientation For new comers, conduct orientation and ensure proper documentations are in place. Complete relevant information for billing purposes for all new secondees Complete special orientation especially for new secondees Add new arrivals to HR master listing. 4. Manage secondment nominations Liaise with JV and business line to provide correct candidates for requested positions Follow up with JV to ensure interviews are scheduled for nominees accordingly Liaise with nominees to ensure availability Follow up after successful interview Provide feedback to BL to seek relevant billing information Follow up with JV to ensure all required paperwork is in place Execute paperwork and forward to parties for billing purposes Keep a tracker for all open positions to monitor deadline and alert parties Highlight issues and discuss with BL if any 5. Mange Announcements and NEEDS Following confirmation from JV for secondment, check with BL for NEED placement Follow up until NEED is in place and check and verify relevant information is correct Follow up until MAP is compiled and Expat/secondee is information of assignment For new positions ensure all proper documentations and NEEDS are in place Ensure and help draft new announcements for all departments and follow up until posted Handle all local postings and cascade within department. 6. Billing Gather the correct information to formulate the billing letter Discuss with BL to decide correct billing categories Discuss with BL and forward correct information to JV to ensure all paperwork is done Verify all needed information is shared among all parties Cross check with billing team and review their monthly report to ensure all is captured Highlight and correct any spotted problems to ensure billing to done correctly For outside Qatar locations (US, Indonesia, Italy, UK etc) liaise with BL and secondee to collect proper information and starting date and location. Formulate the correct billing letters and add to report Ensure SHARP setup is correctly applied for out of Qatar location. 7. SHARP Updates Ensure SHARP database listing is correct and updates are done for all new positions Ensure SHARP database listing is correct and ensure removing all leaving expats/DH Ensure all changes (name, position, cost center etc) are correctly updated in SHARP That involved connecting with Data management to ensure correct data is captured. Ensure correct reporting relationship is applied 8. Schooling Liaise with all relevant schools to ensure company seats are used correctly Provide new expats with relevant information to apply for wished schools Follow up and provide advice if required Contact schools to provide consent for company seats Keep track of yearly allotment to ensure sufficient seats available Keep a record of students attending local schools for expats Liaise with payable to ensure smooth billing Provide innovative solution for raised issues Review invoices and forward for endorsement 9. Mange International assignments Liaise among business lines and JV for available training assignments for Qatari local or abroad. Once candidate is chosen by BL, prepare and execute the correct paperwork Start the visa process for candidates going outside Qatar liaise with candidate to collect relevant paperwork follow up until visa is issued Liaise with BL for proper meet and greet and the settlement for the trainee. Provide advice for billing purpose if applicable. 10. Talent mobility and MSP interface Liaise with CARTUS to ensure smooth transition for all expats moving into Qatar Follow up on any outstanding issues until finally resolved Ensure CARTUS have relevant information 11. Others Stewardship of HR SharePoint Safekeeping and updating HR contact listing Record management contact for HR BCP contact for HR: issue an updated emergency list for BCP purpose on monthly basis Engagements with clients for various queries relating to billing, benefits, secondment, entitlement. If any of the candidates are interested in the above opening revert back with your updated CV to- emailprotected