HR Coordinator

SDEC is one of the leading equipment distributors and custom industrial equipment solutions provider in the Kingdom. SDEC has a dynamic portfolio of products which is determined by the needs of our customers. SDEC culture is characterized by high customer orientation with a long-term view of relationships. The HR Coordinator has an important role in HR function due to the responsibilities in each phase of the employee lifecycle. We are inviting applications from candidates who have experience working in the Human Resources department as HR Coordinator or a similar job, preferably in a customer-focused and technical services industry. The candidate must be a young Saudi professional with a minimum experience of 2 years in the same organization. In this position, the person will report to the HR Supervisor. This job demands a blend of Human Resources knowledge, technology fluency, and employee service orientation to maintain high standards of HR services delivery and satisfy the internal customers.Job PurposeThe HR Coordinator exist to ensure that all administrative tasks related to HR Processes across all phases of the employee lifecycle are efficiently carried out.Main ResponsibilitiesAssist with recruitment activities from publishing ads till onboardingUpdate Job Descriptions as per changes communicated by the departmentScreen resumes and job applications as per established criteriaFollow up with candidates throughout the hiring processMaintain a database of potential candidates for future job openings.To prepare and issue Offer Letters and Employment Contracts, follow up on offer acceptanceTo arrange medical checks for new or existing staffEnsure employee file is in orderPull attendance report periodically or as deemed necessaryRecord all requests coming to HR HelpdeskMaintain document numbers for notice/memo/policiesRespond to the queries through phone/emails with resolution based on Company PoliciesSending and following up on probationary period appraisal to Line ManagerInforming Training Department about training requirementsPrepare confirmation or extension or termination letter based on evaluationHandle leave module in HRMSPrepare all Employee related lettersHandle employee exit processTo carry out any other HR tasks as may reasonably be requested by the HR Manager, including providing coverChecking if new employee file received by Recruitment is as per SOPMake entry in the TMS for all new employeesAdvise addition of new employees and dependent to insurance and GOSIPull attendance report periodically or as deemed necessaryRecord all requests coming to HR HelpdeskAssign the requests to the concerned staff for actionForwarding notice/memo/policiesRespond to the queries through phone / emails with resolution based on Company PoliciesMonthly check-in with new employee until completion of probation period appraisal limited to Supervisors and below staff categorySending probationary appraisal to the concerned Line Manager and following up on probationary period appraisal limited to Supervisors and below rolesForwarding Training Requirement sheet and Gap Analysis to Training DeptPrepare confirmation or extension or termination letter based on evaluationHandle leave module in HRMSAdvise and maintain Exit re-entry, vacation pay in advance and flight ticket as necessaryPrepare all Employee related lettersIssue Warning, Penalty, Termination lettersProcess Resignation / Termination; send advise to Admin to remove staff from insurance and GR to process sponsorship transfer / final exitAdvise Payroll & Benefits Administrator to process final settlement and to delete from GOSIConduct exit interview limited to Supervisors and below staff categoryResolve Employee Grievances and take appropriate action covered by the HR policiesAssist in Employee Engagement activities and conduct it in the Absence of SupervisorAssist in all general internal office communicationFiling all papers in the concerned files related to each taskTo carry out any other HR tasks as may reasonably be requested by the HR Manager, including providing coverQAQC HSE RegulationsAdhere to follow all company Quality, Health, Safety, And Environmental (QHSE) policies, procedures, and legal requirements.Promptly identify and report unsafe conditions, incidents, and near misses to the appropriate supervisor or QHSE team.Properly use, maintain, and store personal protective equipment (PPE) and safety tools as required by the job.Attend and actively participate in mandatory Safety inductions, HSE trainings, safety meetings, emergency drills and root cause investigationsFollow established emergency response procedures, including evacuation plans, fire response, and first aid if trained.Follow protocols to minimize environmental impact, including proper waste disposal and reporting spills or leaks.Provide suggestions to enhance Quality, Health, Safety and Environmental procedures and take responsibility and initiatives for continual improvementQualifications A