HR Administrator

<div><p><b>Department: Human Resources</b></p><p><b>Reports To: HR Manager</b></p><h3>Purpose of the Role</h3><p>To execute daily HR administration activities with accuracy and timeliness, supporting recruitment coordination, employee documentation, onboarding, payroll data preparation, compliance tracking, HR reporting, and cross-functional coordination. The role ensures smooth HR operations and maintains high standards of data integrity and employee support.</p><h3>Core Responsibilities</h3><ul><li>HR Operations&Administration<ul><li>Execute daily HR administration workflows and maintain documentation accuracy.</li><li>Update HR trackers, dashboards, and employee records consistently.</li><li>Respond to employee queries promptly and professionally.</li><li>Support HR events, engagement activities, and internal communication tasks.</li></ul></li><li>Recruitment Coordination<ul><li>Schedule interviews and coordinate calendars with hiring managers.</li><li>Communicate with candidates and ensure timely follow-ups.</li><li>Maintain ATS updates, candidate records, and recruitment trackers.</li><li>Prepare joining documentation, onboarding kits, and pre-joining formalities.</li></ul></li><li>Onboarding&Employee Lifecycle Support<ul><li>Ensure onboarding documentation, access provisioning, and induction coordination.</li><li>Support joining formalities and induction logistics.</li><li>Assist with exit formalities, clearances, and documentation updates.</li><li>Maintain accurate employee files and lifecycle documentation.</li></ul></li><li>Payroll Data Preparation&Accuracy<ul><li>Prepare attendance, leave, overtime, and payroll input data.</li><li>Validate payroll data accuracy before submission to HR Admin Manager.</li><li>Track deductions, allowances, and adjustments.</li><li>Maintain payroll trackers and audit logs.</li></ul></li><li>Compliance&Record Governance<ul><li>Maintain employee files, visa trackers, and contract expiry trackers.</li><li>Track document expiry dates and send timely alerts for renewals.</li><li>Ensure records remain audit-ready at all times.</li><li>Support compliance reviews and policy updates.</li></ul></li><li>HR Reporting&Coordination<ul><li>Update HR dashboards and trackers regularly.</li><li>Support weekly and monthly reporting cycles.</li><li>Coordinate with Finance, IT, and Operations for employee enablement and system access.</li><li>Ensure HR systems and data repositories are consistently updated.</li></ul></li><li>Emiratization Process<ul><li>Manage and complete the end-to-end Emiratization process, ensuring the quarterly Emiratization quota is achieved and successfully onboarding candidates into the company.</li></ul></li><li>Experience Considerations<ul><li>Experience is Handling Nafis Portal</li><li>Experience in Handling AD Pension website.</li></ul></li><li>Key Performance Areas (KPAs)<ul><li>Data accuracy</li><li>Timely coordination</li><li>Onboarding readiness</li><li>Payroll data quality</li><li>Compliance discipline</li><li>Employee support responsiveness</li><li>Reporting accuracy</li></ul></li><li>Reporting&Escalation<ul><li>Reports to HR Admin Manager.</li><li>Escalates documentation gaps, payroll errors, compliance risks, or operational issues immediately.</li></ul></li><li>Adhoc Responsibilities<ul><li>Supports audits, HR system improvements, and special HR projects.</li><li>Provides backup coverage during peak periods or staff absences.</li><li>Assists with process enhancements and HR initiatives.</li></ul></li></ul></div>#J-18808-Ljbffr