Fleet Associate

Job Description1. JOB DETAILS:Position Title:Fleet AssociateReports to:SupervisorDepartment:Supply ChainDivision:LogisticsJob Code:SupportPrepared / Revised on:May 20212. JOB PURPOSE:Processing all sales orders in a timely manner and ensure safety measures stocks and Cash3. JOB DIMENSIONS:Financial Data & Number of Staff Supervised:Operating Budget / RevenuesDirect Reports:Total:4. KEY ACCOUNTABILITIES:DescriptionPerformance IndicatorsArrange the stocks in the Van in proper manner which will enable to pick the stocks quickly to meet the delivery scheduleBin Card SystemCheck thoroughly while receiving stocks from warehouse and ensure physical stocks match with the move order escalate to line manager if any discrepancyCycle counting and stock variances reportsArrange the stocks in the designated shelves to avoid same SKU in multiple locations.Bin Card systemEnsure timely leaving and reaching the marketAt all timesUpon getting order notification pick the stocks as per the invoice and do the IMEI scanning prior to print the final invoiceKeep the stocks in the separate bag by customer and delivery the same to customersUpon delivery match the trade stamp with outlet name to ensure delivery has given to right outletProvide system receipt if the payments are collectedPost the sales returns on time in coordination with sales executive; reject and report the incident to line manager if any invalid sales returns are posted by sales executiveKeep the Truck and storage area clean and tidy all the timesDOA/DAP approved units to be moved to Phone care location as per process (within 24 hours)Handover the replacement unit to sales executive or delivery guy to handover to tradeDo the proper reconciliation on daily basis for stocks and paymentsPrior to close sales align with sales executive for pending orders deliveries etcSubmit the DSR (Daily sales and collection report) to financeDo not entertain to any unknown person who may pose as trade; in such cases please align with line manager5. jOB cONTEXT:6. COMMUNICATIONS & WORKING RELATIONSHIPS:Internal: Team LeaderTeam LeaderExternal: Trade and customers7. FRAMEWORKS BOUNDARIES & DECISION MAKING AUTHORITY:Published Logistics SOPs and WIs8. QUALIFICATIONS EXPERIENCE & SKILLS:General Warehouse experienceSystem Knowledge with sales applicationsGood MS office knowledgeHigher Secondary or equivalent9. COMPETENCIES:InnovationCustomer focusQualityTeam workConcern for business efficiencyAnalytical thinkingThoroughness and attention to detailResilienceCommunication10. Approvals:Line Manager ( Dept. Manager / Function Head ):SignatureDate GM / Human Resources:SignatureDateRequired Experience:IC Key Skills AS400,Transportation Management Systems,Microsoft Outlook,Vehicle Maintenance,Dispatching,Maintenance Management,OSHA,Maintenance,Fleet Management,Operating Systems,Leadership Experience,Logistics Employment Type : Full-Time Experience: years Vacancy: 1