Executive Secretary to Director — Office&Coordination Pro

<ul><li>Manage all incoming and outgoing correspondence for the Director’s Office, including receiving, registering, sorting, and distributing incoming mail, as well as preparing and documenting outgoing correspondence in a timely and organized manner.</li><li>Prepare, format, and process official letters, memos, reports, presentations, and other administrative documents with a high level of accuracy and professionalism.</li><li>Organize, maintain, and archive internal reports and documents received from various sections, present them to the Director, and follow up on decisions and actions to ensure proper documentation and tracking.</li><li>Coordinate and manage the Director’s schedule, including arranging meetings, appointments, and official visits, and ensuring effective time management and prioritization.</li><li>Receive and welcome visitors and clients, arrange meetings with the Director as appropriate, and ensure a professional and organized front-office environment.</li><li>Coordinate meeting logistics, including preparing meeting rooms, ensuring the availability of required equipment and materials, recording meeting minutes, documenting outcomes, and following up on action items and decisions.</li><li>Ensure confidentiality of sensitive information and documents handled within the Director’s Office in accordance with Dubai Municipality’s information security and confidentiality policies.</li><li>Provide general administrative support and perform other related duties as assigned by the Director in line with the nature of the role.<br><br></li></ul><strong>Job Description<br><br></strong><ul><li>Manage all incoming and outgoing correspondence for the Director’s Office, including receiving, registering, sorting, and distributing incoming mail, as well as preparing and documenting outgoing correspondence in a timely and organized manner.</li><li>Prepare, format, and process official letters, memos, reports, presentations, and other administrative documents with a high level of accuracy and professionalism.</li><li>Organize, maintain, and archive internal reports and documents received from various sections, present them to the Director, and follow up on decisions and actions to ensure proper documentation and tracking.</li><li>Coordinate and manage the Director’s schedule, including arranging meetings, appointments, and official visits, and ensuring effective time management and prioritization.</li><li>Receive and welcome visitors and clients, arrange meetings with the Director as appropriate, and ensure a professional and organized front-office environment.</li><li>Coordinate meeting logistics, including preparing meeting rooms, ensuring the availability of required equipment and materials, recording meeting minutes, documenting outcomes, and following up on action items and decisions.</li><li>Ensure confidentiality of sensitive information and documents handled within the Director’s Office in accordance with Dubai Municipality’s information security and confidentiality policies.</li><li>Provide general administrative support and perform other related duties as assigned by the Director in line with the nature of the role.<br><br></li></ul><strong>Qualifications<br><br></strong><strong>Qualification and Work Experience:<br><br></strong><ul><li>Diploma in related field (No experience required), or</li><li>High School Certificate with 3 to 6 years of relevant work experience<br><br></li></ul><strong>Job Category<br><br></strong>Administration<br><br><strong>Advertiser<br><br></strong>Dubai Municipality<br><br><strong>Educational-level<br><br></strong>Secondary School<br><br><strong>Required Nationality<br><br></strong>UAE Only<br><br><strong>Monthly Salary<br><br></strong>Unspecified<br><br><strong>Schedule-Time<br><br></strong>Full time<br><br><strong>Job Posting<br><br></strong>25/03/2026<br><br><strong>Unposting Date<br><br></strong>03/04/2026#J-18808-Ljbffr