Executive Assistant

Job ScopeThe Executive Assistant is accountable for coordinating and managing the day‑to‑day activities and operation of the Senior VP’s office. S/He supervises and handles the schedules and communications in a timely and accurate manner while handling different organizational and administrative tasks.Main Duties & ResponsibilitiesOversee and support all administrative duties in the office and ensure smooth operation at all levelsManage the flow of information through screening and prioritizing calls, visitors and correspondence taking messages when neededManage the calendar of the Senior VP, set up and attend work meetings taking minutes and sending back reports and memos to attendeesSupervise and coordinate arrangements for travel and work‑related accommodations as well as other administrative and organizational tasksProduce and validate the content of memos, e‑mails, presentations and reports to be sent to managementMonitor and follow up on daily office expenses, negotiate prices and manage contracts making sure all items are invoiced and paid on timePrepare and oversee the office budget, plan expenditures, analyze variances and issue related reportsFollow up on office supply inventory making orders for missing items when and as neededDesign, implement and maintain office filing system while establishing and monitoring procedures for record keepingInterview and recruit office staff and provide proper training to ensure smooth on‑boarding of the new joinerQualificationsBachelor's degree or equivalent experienceAt least 3 years of experience#J-18808-Ljbffr