Administrative Assistant

The Administrative Assistant will provide a variety of support services to ensure efficient operation of the office. This role involves handling administrative tasks such as scheduling, communication, organizing documents, and supporting the management team. Additionally, the Administrative Assistant will ensure that tasks are completed on time by following up with partners to meet client deadlines, as well as gathering invoices for financial reporting.Key Responsibilities:1- Maintain the organization of the office, including ordering supplies, organizing office equipment, and ensuring the workspace is neat and functional.2- Manage HR files for staff and management.3- Assist senior staff with various administrative tasks as required.4- Ensure timely completion of tasks by coordinating with external partners and following up to ensure that deadlines committed to clients are met.5- Gather invoices for purchases and sales, and share them with the accountants at the end of each month for proper financial documentation.6- Collect information, input, and update the data into databases or spreadsheets as needed.7- Handle the responsibilities of a compliance officer in terms of attending online workshops to ensure the company’s alignment with the respective authorities8- Contact relevant authorities, when requested, to double check the latest requirements and regulations related to multiple industries, in the UAE, and to share the findings with appropriate staff members9- Prepare and manage documents, reports, and presentations. Ensure filing systems are efficient and up-to-date.Qualifications:High school diploma or equivalent required.Proven experience as an administrative assistant or in another relevant role.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.Strong organizational and time-management skills.Excellent communication skills, both verbal and written.Ability to handle sensitive information with confidentiality.High attention to detail and problem-solving skills.Job Type: Full-time#J-18808-Ljbffr