Administrative Assistant

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.Job DescriptionJob OverviewThe Administrative Assistant has established strong organizational, multitasking, attention to detail, and interpersonal skills to perform a range of day-to-day activities. They can recognize and solve typical General Services problems with limited supervisory approval. They are tasked with evaluating and selecting solutions from established options. Their work directly impacts their team through the quality of the services or information provided.ResponsibilitiesKey Tasks and ResponsibilitiesPerform a variety of research functions and use computer programs to produce reports, spreadsheets, and presentationsType and proofread documents, correspondence, and formsCarry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the officeCoordinate and set up meetings and conferencesArrange travel and work on special projectsMaintain the schedule of one or more individualsSet up and maintain manual and electronic filing systemsAnswer the telephone, take, and relay messages, and address routine and non-critical issues or routes to the appropriate personCoordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.Photocopy, fax, and scan documents as requiredAssure of effective mail and package distributionAssist employees and managers with general administrative requestsQualificationsEssential Qualifications and EducationHigh school diploma or equivalent2 to 4 years of experience working in an administrative assistant role, preferably in a large corporationAdvanced knowledge of MS Office and other related software skills required; Advanced skills in operating a personal computer, various printers, fax machines, scanners, and other office equipment are necessaryExcellent communication skills, both written and verbalIn-depth knowledge of business procedures, letters, and report formatsAble to read and comprehend instructions, and write correspondence and memosAble to effectively present information to co-workers and the publicStrong organizational, multitasking, attention to detail, and interpersonal skillsAble to work well with all levels of internal management and staff as well as clients#J-18808-Ljbffr