Administrative Assistant

One position is open |Competitive Salary |Location: Dubai - Al Garhoud |Medical insurance cover |Learn more about this exciting opportunity and what we're looking for.Join Our Intellectual Property TeamWe are seeking a proactive Administrative Assistant to support our Intellectual Property practice. This role plays a vital part in managing trademark, patent, and design filings while ensuring seamless coordination between clients, legal associates, and internal teams.Note: We are currently prioritizing candidates who are available to join immediately or have a notice period of less than 2 weeks. Preference to candidates from Southeast Asian backgrounds (such as Filipino or Indonesian applicants), based on current operational requirements.If you thrive in deadline‑driven environments and take pride in precision and documentation excellence, we would love to hear from you.What You Will DoReview client instructions and coordinate appropriate actions with the IP teamPrepare and issue instruction letters related to trademarks, patents, and designsMaintain accurate filing records and update the IP management systemMonitor deadlines, renewals, and pending documentationEnsure all client correspondence is properly documented and archivedProvide required documentation to the Accounts team for invoicingTrack and document leads received via email or marketing channelsRespond to client inquiries professionally and in a timely mannerWhat We Are Looking ForBachelor’s degree in Business Administration or related field2–3 years of administrative or operations experienceStrong document control and data management skillsExcellent time management and multitasking abilitiesProficiency in Microsoft Office (Word, Excel, Outlook)High attention to detail and deadline awarenessProfessional communication skillsExperience in a legal, IP, or corporate services environment is an advantageWhy Join Us?Work within a professional and structured legal environmentGain exposure to regional and international IP mattersBe part of a collaborative and supportive teamDevelop expertise in intellectual property operations#J-18808-Ljbffr