Accounts Receivable Supervisor

<div><ul><li>Transfer daily city ledger data from Front Office system to Back Office Accounts Receivable module</li><li>Verify the total transfer with city ledger folios</li><li>Review the city ledger folios with supporting documents such as charge slips LPOs etc.</li><li>Follow up if required for billing instructions LPOs supporting documents etc.</li><li>Prepare invoices and obtain Accounting Manager and / or the Director of Finances signature</li><li>Send the original invoices with supporting documents to the customer file a copy of the full set in the customer file and another copy in the sequential file</li><li>Calculate commission for credit card payments received</li><li>Issue receipts for cash and cheques received from customers and credit card payment received directly to the bank</li><li>Handover all cash receipts to the General Cashier with receipt copy</li><li>Prepare and give employee city ledger summary to the Paymaster on the 25th of each month.</li><li>To understand thoroughly the objectives in managing Account Receivables</li><li>To ensure the accuracy of all charges and credits posted to the individual accounts.</li><li>To ensure the room rate charged to travel agents are in accordance with the contract (if applicable).</li><li>To ensure the group billings are complete as per contract.</li><li>To ensure all invoices are dispatched to debtors within 48 hours.</li><li>To ensure that returned checks are recorded in the City Ledger that unapplied credit balances are reconciled and that minimal variances in payments are cleared at the time of receipt.</li><li>To transfer all permanent folios to city ledger at the month end.</li><li>To initiate payment of travel agents commission on the basis of verified computer reports.</li><li>To ensure all documents related to the section including the Sales and Office Rental contracts (if applicable) group orders and amendments etc. are properly filed for reference.</li><li>To maintain an up-to-date systematic Open Accounts file for use by Accounts Receivable.</li><li>To be entirely flexible and adapt to rotate within the different sub departments of the Accounting&Finance Department.</li><li>To be fully conversant with all services and facilities offered by the hotel.</li><li>To be fully conversant with the Credit Policy&Procedures.</li><li>To witness General Cashiers counting monetary receipts remitted by Cashiers.</li><li>To assist in carrying out quarterly bi-yearly yearly inventory of operating equipment.</li><li>To carry out any other reasonable duties as assigned by the Credit Manager/Finance Manager</li></ul><h3>Qualifications</h3><ul><li>Diploma or Degree in Finance and Accounting</li><li>Minimum 3 years experience in a similar role with a 4 to 5 star hotel</li><li>Computer skills&good communication skills.</li></ul><h3>Remote Work</h3><p>No</p><h3>Employment Type</h3><p>Full-time</p></div>#J-18808-Ljbffr