Accounts Receivable Supervisor

Transfer daily city ledger data from Front Office system to Back Office Accounts Receivable moduleVerify the total transfer with city ledger foliosReview the city ledger folios with supporting documents such as charge slips LPOs etc.Follow up if required for billing instructions LPOs supporting documents etc.Prepare invoices and obtain Accounting Manager and / or the Director of Finances signatureSend the original invoices with supporting documents to the customer file a copy of the full set in the customer file and another copy in the sequential fileCalculate commission for credit card payments receivedIssue receipts for cash and cheques received from customers and credit card payment received directly to the bankHandover all cash receipts to the General Cashier with receipt copyPrepare and give employee city ledger summary to the Paymaster on the 25th of each month.To understand thoroughly the objectives in managing Account ReceivablesTo ensure the accuracy of all charges and credits posted to the individual accounts.To ensure the room rate charged to travel agents are in accordance with the contract (if applicable).To ensure the group billings are complete as per contract.To ensure all invoices are dispatched to debtors within 48 hours.To ensure that returned checks are recorded in the City Ledger that unapplied credit balances are reconciled and that minimal variances in payments are cleared at the time of receipt.To transfer all permanent folios to city ledger at the month end.To initiate payment of travel agents commission on the basis of verified computer reports.To ensure all documents related to the section including the Sales and Office Rental contracts (if applicable) group orders and amendments etc. are properly filed for reference.To maintain an up-to-date systematic Open Accounts file for use by Accounts Receivable.To be entirely flexible and adapt to rotate within the different sub departments of the Accounting & Finance Department.To be fully conversant with all services and facilities offered by the hotel.To be fully conversant with the Credit Policy & Procedures.To witness General Cashiers counting monetary receipts remitted by Cashiers.To assist in carrying out quarterly bi-yearly yearly inventory of operating equipment.To carry out any other reasonable duties as assigned by the Credit Manager/Finance ManagerQualificationsDiploma or Degree in Finance and AccountingMinimum 3 years experience in a similar role with a 4 to 5 star hotelComputer skills & good communication skills.Remote WorkNoEmployment TypeFull-time#J-18808-Ljbffr