Trade Operations Executive

The Trade Operations Executive (Coal)is responsible for theend-to-end execution of international coal trades, ensuring accurate contract execution, smooth shipment flow, correct documentation, and timely resolution of operational issues. The role supports both purchase and sales contracts and plays a critical role in managing commercial risk across FOB and CFR trades.Key ResponsibilitiesTrade Execution & Contract ManagementPrepare, review, and execute coal purchase and sales contracts for both vessel and barge shipmentsHandle full execution cycle from contract confirmation to final settlementWork on FOB purchase and CFR sale contracts, ensuring correct risk transfer from origin to destinationEnsure alignment between buyer and seller contracts to mitigate commercial and operational exposureShipping & Logistics CoordinationReview and comment on vessel / barge fixture notes and recapsCoordinate shipment schedules, loading and discharge operationsMonitor shipment progress and address delays or deviations promptlyDocumentation & ComplianceCheck, review, and comment on all shipping and commercial documents including:Bills of LadingCommercial InvoicesCertificates of Analysis / QualityOther contractual shipping documentsEnsure consistency between buyer and seller documentation requirementsLaytime & Claims AwarenessDemonstrate solid understanding of laytime calculations in line with contract termsTrack laytime, identify potential demurrage or dispatch exposure, and escape where requiredLetters of Credit (LC)Understand LC terms and conditions and ensure compliance with contractual and banking requirementsCoordinate with finance teams to resolve discrepancies related to LC documentationProblem Solving & Risk ManagementProactively identify and resolve issues encountered during shipment executionLiaise with traders, shipping, finance, and counterparties to minimize operational and financial riskEscalate critical issues in a timely and structured mannerSystems & ReportingMaintain accurate databases of deals, shipments, and specificationsPrepare execution trackers and reports for managementEnsure proper record keeping for audit and internal control purposesAvailability & Work EthicBe available beyond standard office hours as required, recognizing that trade operations are time-critical and shipment-drivenKey RequirementsMinimum 5 years of experience in coal trade operations within an international trading companyStrong hands-on experience with FOB and CFR tradesSolid understanding of shipping documentation, laytime, and execution workflowsGood working knowledge of LC termsProficiency in MS Word, Excel, and PowerPointStrong database and record-keeping skillsExcellent interpersonal and coordination skills to work closely with finance, shipping, and trading teamsKey CompetenciesHigh attention to detailCommercial and risk awarenessStrong problem-solving abilityAbility to perform under pressure and manage multiple shipmentsClear communication and stakeholder management#J-18808-Ljbffr