Timetabling Administrator Dubai Campus

Timetabling AdministratorGrade 5 | Full Time | Registry and Student ServicesAbout Heriot‑Watt UniversityHeriot‑Watt University has campuses in the UK, Dubai and Malaysia, offering a distinctive range of degree programmes in science, engineering, design, business and languages.About our School/Directorate and TeamThe Global Registry and Academic Support Directorate supports students and staff across the full student‑life cycle, from enrolment to graduation. It includes divisions such as Student Life, Online Students, Academic Operations, Academic Quality, Academic Secretariat Regulation and Policy, and the Head of Registry & Student Services at Dubai and Malaysia campuses.Overview of Academic Operations DivisionConsists of four areas: Timetabling & Scheduling, Exams & Graduation, Post‑graduate Research Administration, School Academic Support Administration.Purpose of RoleSupport the operation and development of teaching timetabling for the Dubai Campus, allocate students to exam rooms, and manage room bookings via Resource Booker. Aim to maximise timetable efficiency while providing high‑quality service to staff, students and visitors.Key Duties and ResponsibilitiesIdentify programme and course offerings each semester; collect teaching requirements for timetabling, staff assignments and room allocations via SharePoint.Accurately audit data and ensure timetables are prepared on time.Allocate rooms for teaching activities, prioritising space efficiency.Consider cross‑campus teaching to produce student‑ and staff‑friendly timetables.Resolve room, teaching, staff and student conflicts in the timetable.Adhere to Dubai campus regulations and timelines.Produce and analyse timetabling data reports on request.Allocate students to exam rooms using the exam timetabling software.Provide advice and guidance on timetabling constraints.Manage ad‑hoc room bookings via Resource Booker.Participate in redesigning timetabling processes and training for personal and professional development.Provide administrative support to other teams within the RAS Directorate as directed.Education Qualifications & ExperienceEssentialFirst degree or equivalent practical experience in the workplace.Strong analytical skills.Experience in a similar environment.Competent with relevant IT packages and Excel.Well‑developed interpersonal skills.Professional and proactive approach.Ability to work quickly, flexibly and accurately in a dynamic, changing and pressured environment.Excellent customer service provision.DesirableExperience redesigning and improving processes or procedures.Experience in a timetabling role in higher education.Collaboration with multi‑location teams.Experience using Scientia timetabling software.Heriot‑Watt University ValuesBelongCollaborateInspireCelebrateEqual Opportunity StatementHeriot‑Watt University is committed to securing equality of opportunity in employment and to creating an environment in which individuals are selected, trained, promoted, appraised and otherwise treated on the sole basis of their relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all.Appointment ConditionsThe appointment is conditional upon successful completion of all Labor and Immigration formalities and the start date will need to be delayed if the employment visa is not in place.#J-18808-Ljbffr