Timekeeper

TimekeeperJob DescriptionRemarkable people, trusted by clients to design and advance the world.The RoleThis role provides administrative project support to the day-to-day operations of the assigned site or project.May be assigned to larger, more complex projects / sites. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.Our Clients and ProjectsDesigning the future. Transforming the world.Wood’s Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.We are the market‑leading provider of integrated and innovative solutions that challenge the status‐quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low‑carbon concepts to reality.What We can offer:Meaningful and interesting projects: Delivered to high profile clients across the Energy SectorCommitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our businessCompetitive renumeration package: With regular reviews to ensure we are rewarding at the right level in line with the marketMedical Insurance: Ensures inpatient and outpatient medical care is available should you require treatmentGroup Life and Personal Accident Insurance: The company provides Life Assurance coverEnd of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefitThe Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the companyLong Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5‑year service milestonesCommitment to continued professional development: Development plans that are tailored to your individual needs and interestsGlobal connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our professionEnergy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by experts in their fieldThe key objectives for this role are:Monitor and record employee work hours, overtime, and absences using manual logs or timekeeping software.Ensure timely and precise submission of timesheets to payroll departments for processing wages.Verify that timekeeping practices align with labor laws, union agreements, and company policies.Track vacation, sick leave, and other time‑off requests, ensuring proper documentation and approvals.Generate regular reports on attendance, hours worked, and discrepancies for HR or management review.ResponsibilitiesKey Accountabilities and ResponsibilitiesAssists project team with day‑to‑day support of the project or siteOrganizes and expedites flow of work through project or site and initiates follow up actionMaintains knowledge of project status, scheduling requirements, and departmental operations/proceduresAssists with setup, development and coordination of site‑specific PMP and PIFsSets up and maintains hard copy and electronic site file directoriesIssues and approves access to shared project drives and websitesEnsures the correct functioning of facilities, office and/or business support services.Performs clerical, administrative and general office duties including transcription, typing, and recordingEnsures reports and documents follow company and project standards and qualityManages project specific forms and instructionsCoordinates, schedules and prepares information for meetings and appointmentsAssists field operations with completion of daily time sheetsAssists with onboarding/orientation of personnelAssists with internal and external project auditsArranges travel, accommodations and car rentalsPrepares letters and memoranda for manager’s reviewGathers data and material information to be billedScans, emails, answers phone, makes copiesQualificationsSkills And QualificationsWhat makes you remarkable?At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don’t match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It wil