Tender & Procurement Specialist

Tender Management & RFP AdministrationTender Lifecycle Management: Support the full tender process from initiation to submission, including RFP/RFQ issuance, clarification management, bid evaluation coordination, and award tracking.RFP Creation & Issuance: Draft, format, and issue RFPs and RFQs to vendors, subcontractors, and service providers. Define scope, evaluation criteria, timelines, and submission requirements.Bidding Package Assembly: Compile comprehensive bid packages including technical specifications, commercial terms, compliance documentation, drawings, and supporting schedules.Clarification & Addenda: Manage the Q&A process during active tenders, receive, log, and distribute clarifications; issue addenda as needed.Build-to-Suit & Tenant Improvement CoordinationClient Requirements Management: Capture, organize, and track client requirements for build-to-suit data center facilities and tenant improvement projects. Maintain detailed requirement registers and gap analyses.Technical Compliance: Verify that design and construction deliverables align with client specifications, industry standards, and contractual obligations. Maintain compliance matrices and track deviations.Cross-Functional Coordination: Serve as the operational liaison between Design, Construction, and Facility Management teams. Ensure information flows accurately and on schedule across project phases.Document Management & Quality ControlDocumentation Standards: Establish and maintain document control protocols for all tender and procurement files, version control, naming conventions, archival, and retrieval processes.Submission Quality: Review all outgoing submissions for completeness, formatting consistency, technical accuracy, and compliance with stated requirements before final issue.Template & Process Development: Enhance and maintain standardized templates for RFPs, bid evaluations, compliance checklists, and procurement workflows. Drive continuous improvement across processes.Vendor & Subcontractor ManagementVendor Communication: Coordinate with vendors and subcontractors throughout the procurement cycle, from pre-qualification to bid submission to contract execution.Bid Evaluation Support: Support the evaluation of received bids through technical and commercial comparison matrices. Prepare recommendation summaries for management review.Contract Support: Assist in the administration of NDAs, contracts, and related legal/commercial documentation during the procurement phase.Collaboration & ReportingTeam Coordination: Work closely with the business and technical teams to ensure proposal narratives and tender documentation are aligned and delivered as a cohesive package.Status Reporting: Maintain and communicate tender status, procurement timelines, and pipeline tracking reports to management.SkillsBSc/BE in Engineering, Architecture, Quantity Surveying, Construction Management, or a related field (or equivalent experience).1–5 years of experience in tender management, procurement, quantity surveying, or project coordination, ideally in construction, infrastructure, or data center projects.Strong document management skills with a proven ability to maintain structured, high-volume documentation under tight deadlines.Experience with RFP/RFQ preparation and bid evaluation processes.Excellent attention to detail and the ability to verify technical compliance across complex, multi-disciplinary deliverables.Strong organizational and time management skills; comfortable managing parallel procurement streams simultaneously.Proficiency in Microsoft Office (Excel, Word, PowerPoint) and Adobe Acrobat. Experience with document management systems is a plus.Bonus qualificationsPrevious exposure to the Data Center, MEP, or mission‑critical infrastructure sector.Familiarity with build‑to‑suit delivery models and tenant improvement workflows.Experience with procurement platforms, e‑tendering systems, or ERP tools.Understanding of NDA and contract management processes.#J-18808-Ljbffr