Team Assistant

OverviewI am currently working on behalf of a private investment group with a twenty-five year heritage of generating and allocating capital and ideas that can help people to lead more prosperous lives, and which applies its investor’s expertise to a long standing involvement in the sustainable development of communities around the globe. Based at their headquarters in Dubai, this exciting and challenging opportunity has become available for a Western Team Assistant to provide administrative support alongside the existing Executive Assistant.ResponsibilitiesProvide strong administrative support to the existing Executive Assistant and other team members.Be solely responsible for the contact management system by ensuring all business cards and contacts are recorded in the system.Collate and prepare a weekly research report and maintain a global conference spreadsheet to keep the team up to date.Assist with the printing and collating of research packs for business trips, and preparation of purchase orders, currency requests and expense claims for the team.Schedule conference calls and travel arrangements in multiple time zones, recognizing that senior managers travel frequently.Demonstrate efficiency, organization, and the ability to carry out multiple tasks concurrently.QualificationsStrong English communication skills with high attention to detail.Proactive, professional, and with a strong code of ethics and confidentiality.Ability to work as part of a team and to learn quickly.Smart in appearance and mature in attitude.About The CompanyMackenzie Jones Middle East has decades of HR, Marketing, Finance & Accounting, Sales, Secretarial & Business Support, Management Consulting and Engineering recruitment expertise. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.So we always listen, constantly learn, occasionally challenge and frequently advise. It’s all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.We’re growing rapidly because people appreciate our honesty, commitment and results.Areas of specialties we recruit forHuman ResourcesFinance & AccountingMarketingSalesSecretarial & Business SupportExecutive SearchBanking & Financial ServicesManagement ConsultingEngineering#J-18808-Ljbffr