Sr. Operations Specialist - Founding Team (Dubai)

About AI AcquisitionAI Acquisition is a global AI enablement platform helping founders, agencies, and entrepreneurs launch and scale AI-powered businesses.Operating globally with the US as our primary market, we combine proprietary AI orchestration tools with proven growth systems to help our members build scalable, high-revenue businesses.Since launching, we’ve grown from zero to multi-seven figures in under two years, and we are now scaling aggressively toward eight figures and beyond.Our mission is simple:empower entrepreneurs to build life-changing businesses using AI.We operate in a high-performance, founder-led environment where speed, ownership, and execution matter.Learn more about us:https://www.aiacquisition.com/Our Co-Founder Jordan Lee speaking about the business:https://www.loom.com/share/901416c6dac648acbe8a8b7fad8198d4The RoleWe are looking for an Operational right hand to support our founding team in Dubai.This is not a traditional administrative role.You will operate as a strategic partner to the founders, helping them stay focused on high-impact decisions while ensuring operations, communication, and priorities run seamlessly.You will be deeply embedded in a fast-moving startup environment, supporting high-level initiatives, managing complex coordination across teams, and ensuring our leadership team operates at peak performance.This role requires someone who is highly organized, extremely proactive, tech-savvy, and able to think several steps ahead.Relocation to Dubai is mandatory for this position.Founder Support & Executive OperationsManage complex calendars, priorities, and daily execution for the founding teamEnsure founders are fully prepared for meetings, decisions, and strategic conversationsCoordinate across departments to ensure leadership priorities move forward quicklyCommunication & Inbox ManagementManage and triage inboxes, Slack channels, and internal communicationsDraft and respond to messages on behalf of leadership when appropriateEnsure key messages and actions are followed up promptlyMeeting & CoordinationOrganize leadership meetings and external callsPrepare agendas, track action items, and ensure follow-through across teamsCoordinate with internal and external stakeholders globallyTravel & LogisticsManage international travel including flights, accommodations, and itinerariesHandle documentation, visas, and travel requirementsEnsure seamless execution of travel schedulesProject & Operational SupportAssist founders in executing strategic initiatives and internal projectsSupport cross-team coordination for company prioritiesTrack deliverables and ensure deadlines are metPersonal AssistanceSupport founders with select personal administrative matters where requiredMaintain strict confidentiality across all communications and informationWhat We’re Looking ForExperienceProven experience as an Operational right hand supporting founders or senior executivesExperience in startup or high-growth environments strongly preferredExecution & OrganizationExceptional ability to manage multiple priorities simultaneouslyStrong attention to detail and follow-throughStrategic ThinkingAbility to anticipate needs and think several steps aheadComfortable making independent decisions when neededTech‑SavvyHighly comfortable using modern productivity and collaboration toolsTypical tools include:Google WorkspaceSlackNotionClickUpMiroAI productivity toolsCommunicationExcellent written and verbal EnglishConfident interacting with senior leaders, clients, and partnersPersonal TraitsHighly proactive and solutions-orientedThrives in fast‑paced startup environmentsStrong ownership mentalityCalm under pressure and adaptable to changeLocation RequirementThis role is based in Dubai and requires relocation if you are currently located elsewhere.Candidates must be willing and able to relocate and work closely with the founding team in the UAE.Why Join AI AcquisitionWork directly with visionary founders building a global AI companyOperate in a high‑performance entrepreneurial environmentGain direct exposure to strategy, operations, and business growth at scaleBe surrounded by exceptionally talented and ambitious peoplePlay a key role in shaping the future of the businessThis is more than an Executive Assistant role.It is an opportunity to become a trusted operational partner to the founders of a rapidly growing global company.If you are someone who thrives in fast‑moving environments, loves solving problems, and wants to work directly with founders building something extraordinary, we would love to hear from you.#J-18808-Ljbffr