Sr. Executive/Assistant Manager - Admin

Job Description In this role, your responsibilities will be: - **Employee Transport Management:** - Plan and monitor daily employee transport operations. - Coordinate with vendors for timely pickups/drop-offs. - Track vehicle availability and optimize routes. - Manage transport-related costs and ensure full compliance with company safety standards. - **Housekeeping & Facility Management:** - Supervise housekeeping staff to maintain cleanliness and hygiene across office areas. - Manage housekeeping consumables and ensure timely replenishment. - Conduct regular facility audits and address any service gaps promptly. - **Security Management:** - Oversee deployment and scheduling of security personnel. - Ensure smooth functioning of access control and visitor management systems. - Maintain emergency preparedness and coordinate with local authorities when required. - **Statutory Compliance:** - Ensure compliance with applicable labor laws and facility-related statutory requirements. - Maintain updated licenses, permits, and vendor documentation. - Support internal/external audit teams during compliance reviews. - **Event Management:** - Plan and execute corporate events and internal engagement activities. - Coordinate with external vendors and ensure events are delivered within timelines and budgets. - Gather post-event feedback and prepare summary reports. - **Vendor & Budget Management:** - Identify and onboard service vendors across transport, housekeeping, and security. - Negotiate contracts, monitor SLAs, and track monthly expenses. - Prepare detailed reports for management review. - **Emergency & Crisis Management:** - Apply basic emergency management knowledge and support crisis-handling procedures. - Follow the defined reporting process with local authorities in case of incidents. Who you are: - A seasoned Administration professional with strong operational discipline. - Detail-oriented, organized, and able to manage multiple responsibilities efficiently. - Capable of coordinating with cross-functional teams and external vendors. - Proactive problem solver with strong communication and leadership skills. For this role, you will need: - Minimum 10 years of experience in Administration (MNC experience preferred). - Strong knowledge of housekeeping, security, transport, and facilities operations. - Understanding of statutory compliance related to facilities and vendor management. - Experience handling vendors, budgeting, audits, and emergency procedures. Preferred qualifications that set you apart: - Experience working in large corporate setups or global organizations. - Hands-on experience implementing facility automation tools or access control systems. - Knowledge of safety protocols, emergency response processes, and crisis reporting. - Strong negotiation skills and experience managing multiple high-value vendors. Our Culture & Commitment to You: At Emerson, we prioritize a workplace where every employee is valued, respected, and empowered to grow. We foster an environment that encourages innovation, collaboration, and diverse perspectivesbecause we know that great ideas come from great teams. Our commitment to ongoing career development and growing an inclusive culture ensures you have the support to thrive. Whether through mentorship, training, or leadership opportunities, we invest in your success so you can make a lasting impact. We believe diverse teams, working together are key to driving growth and delivering business results. We recognize the importance of employee wellbeing. We prioritize providing competitive benefits plans, a variety of medical insurance plans, Employee Assistance Program, employee resource groups, recognition, and much more. Our culture offers flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave. In this role, your responsibilities will be: - **Employee Transport Management:** - Plan and monitor daily employee transport operations. - Coordinate with vendors for timely pickups/drop-offs. - Track vehicle availability and optimize routes. - Manage transport-related costs and ensure full compliance with company safety standards. - **Housekeeping & Facility Management:** - Supervise housekeeping staff to maintain cleanliness and hygiene across office areas. - Manage housekeeping consumables and ensure timely replenishment. - Conduct regular facility audits and address any service gaps promptly. - **Security Management:** - Oversee deployment and scheduling of security personnel. - Ensure smooth functioning of access control and visitor management systems. - Maintain emergency preparedness and coordinate with local authorities when required. - **Statutory Compliance:** - Ensure compliance with applicable labor laws and facility-related statutory requirements. - Maintain updated licenses, permits, and vendor documentation. - Support internal/extern