Sr. Administrative Manager (Chinese Speaker)

We are seeking an experienced and proactive Administrative Manager to oversee the daily administrative operations of CoinW Dubai office. This role will manage on-site admin personnel, office operations, cost and budget control, asset management, and employee engagement activities, while supporting global administrative programs and standards.Core ResponsibilitiesOversee the daily management of Dubai office administrative personnel, including front desk officers, administrative specialists, security guards, and cleaning staff.Allocate work assignments, supervise performance, and ensure effective coordination across the admin team to support smooth office operations.2. Administrative Operations & Facilities ManagementManage end-to-end administrative operations for the Dubai office, including procurement, warehousing, and distribution of office supplies and administrative materials.Drive the implementation, supervision, and reporting of the 6S office management system, ensuring a clean, organized and efficient workplace.3. Operations Cost ManagementManage verification, submission, and payment of administrative operating expenses (e.g., rent, utilities, and service fees) for three office locations and four villas in the Dubai region.Ensure timely and accurate payments and maintain well‑documented and compliant cost accounting records.4. Event Planning & ExecutionPlan and organize office events, including team‑building activities, festive celebrations, and annual meetings.Enhance employee engagement, collaboration, and overall sense of belonging within the organization.5. Budget ManagementPrepare annual and ad hoc administrative budgets for the Dubai office.Support the Admin Director in compiling, consolidating, and adjusting the global administrative and property management budget, including coordination with the US team (Legend).6. Program & Policy ImplementationAssist the Admin Director in researching, developing, and implementing administrative systems, policies, and programs.Drive localization, optimisation and continuous improvement of global admin initiatives within the Dubai office.7. Process Optimization & Employee ExperienceProactively gather feedback on employees’ administrative service needs.Innovate and refine administrative processes to improve service quality, efficiency and overall employee experience.8. Asset ManagementMaintain accurate records and classified filing of all administrative assets in the Dubai office.Conduct regular asset inventory checks, enhance asset check‑in/check‑out procedures, and ensure asset safety and efficient utilisation.Job RequirementsBachelor’s degree or above majors in Business Administration, Public Administration, or related fields are preferred.Minimum 2 years of administrative leadership management experience.Overseas administrative experience is preferred, with Dubai or Middle East experience strongly favoured.Familiarity with multinational enterprise administrative operations and experience managing multiple office locations.Must be fluent in both English and Chinese (Mandarin)Able to coordinate seamlessly with local stakeholders in Dubai and global teams.4. Core CompetenciesStrong organisational, coordination, and communication skills.Excellent problem‑solving and emergency response capabilities.Detail‑oriented, highly responsible and service‑minded, with strong teamwork awareness.Solid understanding of local laws, regulations, and administrative policies in Dubai.#J-18808-Ljbffr