Senior Officer - Electronic Documents&Archive

<div><h3>Job Description</h3><h3>Strategy</h3><ul><li>Support departmental objectives by ensuring timely execution of administrative and reporting requirements.</li><li>Assist in implementing organizational policies, procedures, and compliance requirements within the department.</li></ul><h3>Operations</h3><ul><li>Maintain accurate documentation and records to support decision‑making, audit readiness, and information security standards.</li><li>Manage director/manager schedules, coordinate appointments, and arrange meetings with internal and external stakeholders.</li><li>Prepare, draft, and register correspondences, circulars, and official letters; ensure timely dispatch and follow‑up.</li><li>Maintain and update departmental files, records, and databases in hard and electronic formats, ensuring confidentiality and compliance with information security protocols.</li><li>Enter permissions, attendance, and leave data into systems (e.g., Time&Attendance, Tarasul, CRM) and prepare periodic reports.</li><li>Support onboarding of new employees by coordinating requirements such as PCs, phones, employee cards, and office supplies.</li><li>Maintain inventory of office supplies, process procurement orders, and coordinate maintenance of office equipment.</li><li>Attend departmental meetings, prepare minutes, and follow up on assigned action points.</li><li>Track and close assigned tasks, suggestions, and complaints within approved SLAs using RTA systems.</li><li>Provide clerical support including scanning, archiving, and organizing documents while ensuring information security measures are applied.</li><li>Coordinate with HR for employee‑related requests (leaves, training, certificates, resignations, etc.).</li></ul><h3>Product / Process Improvement</h3><ul><li>Ensure systematic filing, record‑keeping, and compliance with document control and information security procedures.</li><li>Recommend improvements in administrative workflows, reporting, and secure document handling.</li><li>Participate in training on new administrative systems, tools, and information security awareness.</li><li>Support continuous improvement initiatives by providing feedback from day‑to‑day operations.</li></ul><h3>Qualifications</h3><ul><li>Diploma/ Bachelor’s degree</li><li>0–1 Years in case of Bachelor’s degree (5+ years in case of Diploma)</li><li>Strong executive communication and professional correspondence skills</li><li>Knowledge of general administrative practices and office coordination</li><li>Ability to manage intranet content and ensure proper governance</li><li>Skilled in presentation design and executive‑level reporting</li><li>Understanding of the organization’s business context and operations</li><li>Proficiency in preparing and delivering technical reports</li><li>Experience in committee and team governance</li><li>Competence in knowledge and innovation management initiatives</li><li>Ability to implement policies and monitor compliance</li><li>Familiarity with quality, health, and safety compliance standards</li><li>Strong stakeholder engagement and protocol management capabilities</li></ul><h3>Job Category</h3><p>Administration</p><h3>Advertiser</h3><p>Roads and Transport Authority</p><h3>Department</h3><p>Administration Services</p><h3>Educational-level</h3><p>Bachelor</p><h3>Required Nationality</h3><p>UAE Only</p><h3>Monthly Salary</h3><p>Unspecified</p><h3>Schedule-Time</h3><p>Full time</p><h3>Job Posting</h3><p>30/03/2026</p><h3>Unposting Date</h3><p>06/04/2026</p></div>#J-18808-Ljbffr