Senior Document Controller

Company DescriptionEmirates Electrical & Instrumentation Company LLC is a proud member of the Ghobash Group. For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services.Job DescriptionRole PurposeTo manage, control, track, and maintain all engineering and project documentation for ADNOC Offshore projects, ensuring compliance with ADNOC document control procedures, project specifications, and quality requirements. The role supports engineering, procurement, construction, and commissioning teams by ensuring accurate, timely, and controlled document flow throughout the project lifecycle.Document Control Leadership (Owner’s Engineer Function)Full compliance with ADNOC Document Control Procedure, COPs, and numbering standardsStrict governance of transmittals, revisions, metadata, and approval workflowsTimely and accurate management of all engineering and vendor documentationProvide leadership and support to EPC, PMC, OEMs, and OE team membersEstablish & Manage Document Control SystemCreate folder structures aligned with ADNOC Work Breakdown & Document CodeConfigure workflows, access permissions, and revision control rulesMaintain Master Document Register (MDR) for OE & EPC documentsMaintain Vendor Document Register (VDR) for compressor/dryer/receiver OEMsEnsure metadata accuracy (Doc No., Title, Rev, Discipline, Status, Originator, etc.)Ensure all departments follow the established DMS structureADNOC Numbering System (Full Compliance Oversight)Enforce ADNOC numbering formats for all documents and drawingsValidate each EPC submission before acceptanceMaintain mapping sheets between EPC/OEM numbering and ADNOC codesEnsure consistent tag numbering linkage (P&ID tags vs instrument index vs loop folders, etc.)Act as the gatekeeper for numbering complianceManagement of All Incoming & Outgoing TransmittalsReview, validate, and log all incoming EPC/OEM transmittalsIssue outgoing transmittals to ADNOC/PMC as per workflowVerify completeness: cover sheets, indexes, revision notes, distribution matrixTrack comments, approvals, and pending submissionsEnsure every transmittal meets ADNOC submission rulesDocument & Drawing Review Workflow CoordinationCoordinate internal review cycles between OE disciplinesManage workflows for comments, consolidation, and approvalsTrack overdue actions and overdue commentsMaintain accountability on EPC for submission deadlinesEnsure correct representation of status codes (A, B, C, 0, 1, 2, S, etc.)Provide daily/weekly review dashboards to OE Engineering ManagerVendor Documentation Control (Packages – Compressors / Dryers / Receivers)Compressor OEM (e.g., Atlas Copco, IR)Dryer OEMReceiver fabricatorsInstrumentation panels, MCC vendors, etc.ResponsibilitiesCreate VDR logs & submission schedulesTrack FAT reports, ITPs, data sheets, wiring diagrams, GA drawingsEnsure vendor documents are integrated with EPC deliverablesMaintain cross-references between vendor tags & EPC drawingsInterface Management (EPC / OEM / ADNOC / PMC)EPC Document Control TeamADNOC Document ControllersPMC/TPA representativesOEM Document ControllersInternal OE Engineering DisciplinesEnsure all communication is logged,able, and auditableRevision Control & Change ManagementMaintain accurate revision history for all documents and drawingsEnsure correct application of revision codes (Rev 0/1/2, A/B/C, AFC)Implement change control procedures and track resubmissionsMaintain “superseded” and “voided” document logsSupport engineering change notices (ECNs) and field change notices (FCNs)Ensure Deliverable Compliance with Contract RequirementsTrack EPC progress against MDR/VDR deliverable datesReport missing, delayed, or non-compliant documentsMaintain discipline-wise summary of deliverable statusHighlight critical path documentation delays impacting engineering, procurement, or constructionProvide weekly DCC summary reports to the OE Engineering ManagerQuality Control, Archiving & HandoverPerform QA review of document formatting, signatures, approvals, and metadataEnsure proper archiving of superseded filesManage project close-out documentationValidate accuracy and completeness of “As-Built Documentation” packages:As-built drawingsRed-line markupsFinal data booksTest recordsOEM final documentsEnsure compliance with ADNOC handover and RFSU documentation requirementsReporting & DashboardsWeekly Transmittal SummaryWeekly MDR/VDR Status ReportOverdue Action ReportEngineering Deliverable Status TrackingVendor Document Status ReportsDocument Turnaround Time ReportsProvide clear visibility