Recruitment officer (deck)

Reporting StructureReports to: Head of Marine PersonnelDirect Reportees: NoneJob Summary and PurposeSupport the identification and recruitment of the highest quality candidates to the front-line business, to ensure sufficient levels of suitably trained and experienced Deck Officers and Ratings to man the Fleet.In addition, contribute to the future development of the business by creating, managing, and constantly improving a resourcing programme that supports company goals.AccountabilitiesKey AccountabilitiesRecruitmentAssist in managing and planning all recruitment activities to ensure securing timely and quality Deck Officers and Ratings to man the Fleet.Act as a focal point for requirements relating to recruitment services, and competitors benchmarking (salary reviews etc.).Participate in developing and maintaining cost effective solutions to acquire talent outside of recruitment partners.Work with operations team to ensure effective handover of officers on time.Stay abreast of the new regulations, legislation, and country specific restrictions.Assist in maintaining, reviewing and updating personnel system to ensure contract authorizations are completed.Support building and maintaining strong relationships with manning agencies and global skill pool managers to support meeting the company manpower requirements.Participate in analyzing recruitment and attrition data to forecast accurate statistics and past trends for management reporting and review.Assist in monitoring the entire recruitment pipeline and continue to review, assess, and streamline processes and implement changes as required.Liaise with venues and administer event contracts for Induction courses.Assist in managing and maintaining all contracts related to recruitment activities.Understand and assist in monitoring recruitment-related spending, providing cost effective solutions and simplification as opportunities arise.Ensure the recruitment process is in line with legal, tax and company regulations.Act as a focal point for Nakilat Deck Cadet programme.Generic AccountabilitiesQuality, Health, Safety, & Environment (QHSE)Adhere to all relevant QHSE policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.Policies, Systems, Processes & ProceduresAssist in benchmarking & developing recruitment policies, processes and procedures, to avoid any legal challenges by understanding current legislation, and enforcing regulations with managers,Assist in monitoring and evaluating the effectiveness of the recruitment process regarding success rate in search and selection and recommend modifications to policies and procedures as necessary.Ensure full compliance with established guidelines, policies, and procedures related to sourcing, selection, and engagement of candidates for employment.OthersAct as the main focal point for Seafarers enquiries associated with training, NSAP and FOM.Provide the Head of Marine Personnel with detailed information to create the annual training budget and develop comprehensive training plans for Deck Officers in compliance with the company’s training matrix and in line with budget.Proactively communicate with Deck Officers regarding training course availability and planning; Optimize attendance, and minimize costs through effective planning and “Course Bundling”.Provide monthly training reports to be included in the Scorecard.Monitor service providers (crewing & travel agents) and ensure service delivery related to recruitment and training.Carry out any other duties as directed by the immediate supervisor.Qualifications, Experience and Job SkillsQualificationsBachelor’s degree in Business Administration, Human Resources or any other related filedExperience2-3 years of related experience be in a similar position / responsibility or minimum 2 years sailing in Officer Capacity on board Deep-Sea going vessels.Previous experience in training planning and coordination is an advantage.Job Specific SkillsFull life-cycle recruitment processes, including management of multiple high-volume roles simultaneouslyStrong working experience Microsoft Office, especially MS ExcelHands-on experience with Marine Crewing SoftwareDemonstrated sensitivity and discretion when handling confidential information.