Receptionist and Office Administrator

Job Purpose:Act as first point of contact for all internal and external visitors and their inquiries and ensures the representation of Bloom is as per required standards.Job Responsibilities:Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriatelyScreens and answers telephone as per Bloom standards and procedures and transmits and receives telephone messages to the concernedKeeps a safe and clean reception area by complying with Bloom procedures, rules, and regulations.Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needsActs as first point of contract for courier services and if required, resolving shortcomings in courier services. Receive, sort, and distribute daily mail, deliveries, couriersData stamps, sorts, and distributes incoming mail and messagesContributes to team effort by accomplishing related results as needed. Promotes and supports Bloom brand. Answers inquiries pertaining to Bloom servicesMaintaining the inventory of supplies and restock as neededAbility to multitask effectively in a fast-paced environment.Actively builds awareness of the brand guestsProvides and ensures high-quality guest relations. Receives and resolves visitor complaints in a manner consistent with company policyProvides administrative and secretarial support to other departments if, and when requiredAdheres to all safety procedures and informs management of any unsafe conditionMaintains a friendly, professional and approachable style to build relationships and work harmoniously with others at all times.Ensures payment of monthly courier bills are done on time and collection of personal courier charges is completed and submitted to the line manager for further processing Coordinates driver requirements and tasks in cooperation with the Office Manager AdministrationManages a proper schedule of meeting room availabilityEnsures a proper meeting room set up and IT functionality ahead of each meeting scheduledEnsure availability of the office boys for tea and coffee service ahead of each meetingOrganize the Administration department meeting, takes Minutes of the Meeting and ensures a timely distribution of the same.Qualifications & Experience Requirements:Diploma or Bachelor’s degree in Business Administration or a related fieldBilingual candidates are preferredMinimum of 1–2 years of continuous experience in a similar roleStrong interpersonal skillsGood working knowledge of MS Office applicationsExcellent time management skillsMonthly Salary: AED 6,000#J-18808-Ljbffr