Projects Executive – Dubai Future Academy (UAE National)

Life at Dubai Future FoundationDubai Future Foundation (DFF) aims to realize the wise vision of Dubai’s leadership to institutionalize the envisioned future and forward-thinking methodologies, while positioning Dubai as the leading city of the future. In partnership with its local and global partners from governments, companies, startups, and entrepreneurs, DFF drives joint efforts to collectively imagine, design, and execute the best possible future for humanity. Under the supervision of His Highness Sheikh Hamdan bin Mohammed bin Rashid Al Maktoum, Crown Prince of Dubai, Chairman of the Executive Council of Dubai, and Chairman of the Board of Trustees of DFF, the DFF runs and oversees many futureproofing projects and initiatives, such as the Museum of the Future, Area 2071, The Centre for the Fourth Industrial Revolution UAE, Dubai Future Accelerators, One Million Arab Coders, Dubai Future Academy, Dubai Future Solutions, Dubai Future Labs, Dubai Future Forum, etc. DFF’s efforts to share knowledge, adopt innovation, support entrepreneurs and innovative startups, build capacity, and promote forward-thinking and foresight principles contribute to Dubai’s ambitions to be a role model for the cities of the future through the power of unlimited imagination, innovation, foresight and disruptive mindset.For more information on the initiatives, projects, and programs of Dubai Future Foundation, please visit the website: www.dubaifuture.aeWhere does this role fit into the bigger picture?Projects Executive - support the planning and delivery of academy programs by coordinating stakeholders, supporting application selection cycles, and ensuring delivery readiness across the full program lifecycle.Dubai Future Academy (DFAc) is the capability building arm of Dubai Future Foundation. It supports Dubai by developing learning opportunities through collaborations with world-class education providers and subject matter experts. The Projects Executive supports the program and project manager by keeping plans organised, coordinating key stakeholders, and helping ensure a smooth experience for participants from start to finish.Projects Executive – Dubai Future AcademyAs a DFAc team member, you will support end-to-end program delivery from planning through close-out. The role suits someone who enjoys organised coordination, clear documentation, and being involved in delivery days. You will support the program and project manager by managing assigned tasks, communicating professionally with stakeholders, handling sensitive information with care, and following up on actions to ensure closure. The role also suits someone who learns quickly, adapts well to change, and is comfortable picking up new tools and ways of working.Program & Project SupportYou will support in maintaining workplans, timelines, and task trackers for assigned programs.You will prepare and update simple readiness checklists and run-of-show documents, keeping actions clear and easy to follow.You will coordinate internal inputs needed for delivery, including branding requests, room setup needs, access, and approvals.You will keep program documents organised with clear naming and version control.Stakeholder & Speaker CoordinationYou will coordinate speaker scheduling, confirmations, and follow-ups for assigned sessions.You will prepare and share speaker briefing packs with key details such as timing, format, audience profile, and on-day requirements.You will support basic tech check coordination for online or hybrid sessions by confirming links, slides, and session setup with relevant teams.You will capture meeting notes and action items and follow up to ensure completion.Delivery Readiness & On-Ground SupportYou will coordinate with the operations lead to ensure delivery readiness items are confirmed in advance, including venue details, room layout, signage, and participant flow.You will ensure key materials are prepared and available, including agendas, participant packs, name tents, and feedback tools.You will support delivery days on-ground by assisting with participant flow, session readiness, and issue resolution, escalating when needed.Participant Experience & CommunicationsYou will prepare and send standard participant emails using approved templates, including joining instructions, reminders, schedules, and location details.You will track participant confirmations and attendance lists, keeping records accurate and up to date.You will receive participant questions and route them to the right team member, following up to ensure closure.Position: Projects Executive – Dubai Future Academy Dubai Future FoundationYou will support basic coordination during selection phases, such as interview scheduling, confirmations, and simple follow-ups.You will assist with simple participant arrangements as needed, coordinating with relevant teams and flagging anything sensitive early.Data, Reporting & Continuous ImprovementYou will support end-of-program close-out reports