Project Operations Coordinator

OverviewKEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 60 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 57th largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.We invite you to join us. Why?When you join KEO, you’ll discover more than just a job – you’ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well‑being through on‑demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in‑house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access toa suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards, mentoring and coaching programs and extensive in‑house on‑demand learning courses.ResponsibilitiesOur newest opportunity is for a talented Project Operations Coordinator to join our award winning team in Riyadh, Saudi.We are seeking an experienced Project Coordinator to support the delivery of a large-scale mixed‑use development in Riyadh. This role sits within the project leadership team and focuses on planning, coordination, and resource management rather than direct project management.The successful candidate will come from a construction consultancy, PMC, or major programme support background and will have experience helping leadership teams structure, mobilize, and manage multi‑discipline resources across complex delivery environments.This is a critical role that ensures the project is appropriately resourced, operationally organized, and running smoothly—working closely with the Project Director, Package Leads, and functional teams (HR, recruitment, commercial/contracts, and project controls) to coordinate staffing, planning, and team allocation across the programme.Resource Planning & MobilizationSupport the Project Directors and senior leadership team in developing and maintaining the project resourcing plan aligned to programme phases, milestones, and package priorities.Maintain oversight of staffing requirements, ensuring the project team structure (core team and package teams) remains fit‑for‑purpose as scope and sequencing evolve.Coordinate mobilization plans for new phases, including onboarding timelines, role start dates, and specialist surge requirements.Identify resourcing risks (gaps, overlaps, delayed starts, constrained approvals) and elevate early with practical mitigation options.Project Coordination & Operational PlanningSupport day‑to‑day operational planning across workstreams and packages, ensuring coordination between leadership actions, programme demands, and workforce availability.Track project roles, assignments, reporting lines, and team allocations across disciplines and subcontracted support where applicable.Maintain coordination workflows to support consistent team communication, meeting cadences, decision logs, and reporting rhythms.Workforce Tracking, Utilization & Capacity SupportMaintain resource trackers, staffing schedules, mobilization/demobilization plans, and team capacity summaries, ensuring accurate and up‑to‑date reporting for leadership.Monitor workload distribution across disciplines and packages and support leadership with capacity planning and team optimization.Support alignment between recruitment activity, internal transfers, and actual programme need, reducing idle time and avoiding under‑resourcing during critical periods.Stakeholder Coordination (Internal)Coordinate with HR, recruitment, and functional leadership to progress hiring requests, internal nominations, approvals, and onboarding.Liaise with discipline leads (design management, construction management, commercial, HSE, QA/QC, project controls) to confirm short‑term and medium‑term resourcing needs.Support the leadership team with staffing updates, organisational charts, role clarity, and changes to project team structure.Reporting & Leadership SupportPrepare resource dashboards, weekly/monthly staffing updates, and operational planning summaries for senior stakeholders.Support preparation of leadership materials (org charts, role matrices, onboarding plans, staffing justifications) for client, internal governance, and programm