Procurement Administrator

OverviewTaaleem is committed to safeguarding and promoting the welfare of children. At Taaleem, we hold ourselves to a high standard of effective practices in relation to child protection, and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment. Successful applicants will be subject to various background checks including receipt of references, proof of relevant qualifications, identification, and police checks, including overseas checks.Job PurposeThe Procurement Administrator is responsible for the daily procurement for the whole school. They will track and manage the end to end process from order to delivery.Key AccountabilitiesResponsible for ordering any items required on a daily, weekly, monthly or annual basis. Including allstationeryBe familiar with Taaleem approved vendors for any orders placedResponsible for ensuring all orders are placed in a timely manner for required delivery timelinesKeep an up to date record and inventory of all items, with set re order levels for each itemCompare and evaluate quotations from suppliersNegotiate with suppliers regarding payment terms and costsManage all orders against relevant budget codesEnsure all orders placed are approved by responsible person prior to order being placedTrack orders placed through to completionEnsure tracking is in place for orders handed out to staffTrack and monitor any delayed/cancelled items from orders placed and offer a substitute item to staff if availableReview quality of products at all times when delivery is made for any discrepanciesMaintain good relationships with all suppliersDelivery notes and invoices to be submitted to accounts for timely paymentsStore keeper to update all the records – items including Furniture.Keep Delivery Receipts for internal process- (when teachers receive the requested items).Responsible for the IPad trolly.Additional DutiesCover lunch period in reception, and other periods when requiredSet up and play music in common areas, including daily National AnthemComplete daily checks to comply with external authority regulations as requested from FaciltiesManager.Administration and reporting as necessarySupport other areas of administration when requiredCover lunch period in reception, and other periods when requiredSet up and play music in common areas, including daily National AnthemComplete daily checks to comply with external authority regulations as requested from FaciltiesManager.Administration and reporting as necessarySupport other areas of administration when required#J-18808-Ljbffr