PMO Officer

Provide coordination and administrative support to theProject Management Team (PMO), ensuring projects are tracked effectively,governance processes are followed, reporting is accurate and professional, andportfolio activities are aligned with timelines and standards. The rolecombines structured project coordination with strong reporting, documentationmanagement, and stakeholder communication.Key Responsibilities1) Project coordination & governance supportSupport the planning, tracking, and monitoring of projectsacross the portfolio.Coordinate PMO governance meetings (agenda preparation, logistics,documentation, and follow-ups).Take accurate minutes during project and governance meetings, capturing keydecisions, risks, actions, owners, and deadlines.Maintain project trackers, action logs, risk registers, and issue logs;follow up on updates with project owners.Ensure projects comply with PMO templates, processes, and reportingstandards.Escalate overdue actions, risks, or reporting gaps to the PMO Manager.Assist in preparing project status reports, dashboards, and executivesummaries.2) Reporting & documentation managementConsolidate project updates into weekly/monthly portfolioreports.Prepare and format PowerPoint presentations for senior management andsteering committees.Maintain structured documentation repositories with proper version control.Ensure completeness and quality of submitted project documentation.Standardize templates and reporting formats across projects.3) Scheduling & stakeholder coordinationCoordinate meetings, calendars, and communications betweenproject teams and stakeholders.Track key milestones, deliverables, and deadlines; circulate reminders asneeded.Support onboarding of new projects into PMO governance processes.Provide administrative and coordination support to the PMO Manager.Required Qualifications & ExperienceBachelor’s degree in Business Administration, ProjectManagement, Engineering, or related field (or equivalent experience).3–5 years of experience in PMO support, project coordination, or similarroles.Experience supporting multiple projects in a structured governanceenvironment.Familiarity with project management methodologies (e.g., PMI, PRINCE2, Agileframeworks) is preferred.Strong project tracking and coordination skills.Excellent reporting and PowerPoint presentation skills.Strong analytical and organizational abilities.High attention to detail and structured documentation habits.Ability to manage multiple priorities and meet tight deadlines.Professional communication skills and stakeholder coordination capability.Discretion in handling sensitive project information.Tools & Systems#J-18808-Ljbffr