Personal Assistant

Over the years my client has worked across all sectors of the live entertainment industry and is immensely proud of their achievements as one of the UAE’s leading event organizers. They always look forward, and are constantly challenging themselves to find new talent, new formats, and new experiences for the passionate public.ResponsibilitiesSupport the team and especially assigned VP’s in all administrative activitiesRecord, type and check various documentsCreate financial and statistical tools and reports using spreadsheetsManage, organise and update relevant data using database applicationsArrange office supplies and equipmentArrange domestic and international courier servicesCoordinate and remind team of tasks on a day to day, weekly and monthly basisAnalyze and interpret statistics and other data and produce relevant reportsResearch and investigate information to enable strategic decision-making by othersArrange and participate in meetings, conferences and project team activitiesAssist the assigned Head of Department on all assigned workBe responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as clients, to coordinate a variety of complex executive meetingsThe role of Personal Assistant is to handle a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting diverse people and programs. The ability to interact with staff (at all levels) in the fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient with a high level of professionalism and confidentiality is crucial to this role. Expert level of written and verbal communication skills, strong decision making ability and attention to details are equally important.QualificationsHold a bachelor degree and be highly proficient in MS Office (Word, Excel & PowerPoint)Have 3‑5 years of prior experience supporting Senior Management/ExecutivesBe an expert in multi‑tasking, organizing and prioritizing workload/time managementDemonstrate a high level of integrity and professionalism, be energetic, a team player and work well within a fast paced environmentMUST be Arabic speakingAbout The CompanyMackenzie Jones Middle East has decades of HR, Marketing, Finance & Accounting, Sales, Secretarial & Business Support, Management Consulting and Engineering recruitment expertise. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.So we always listen, constantly learn, occasionally challenge and frequently advise. It’s all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.We’re growing rapidly because people appreciate our honesty, commitment and results.Areas of specialties we recruit for are: Human Resources, Finance & Accounting, Marketing, Sales, Secretarial & Business Support, Executive Search, Banking & Financial Services, Management Consulting and Engineering.#J-18808-Ljbffr