People & Culture, Assistant

Consistently offer professional friendly and engaging service.Assist in the day-to-day operations of thePeople & Culture department.Ensure the smooth flow of documents and obtain necessary signatures while maintaining compliance with hotel policies.Prioritize all telephone calls and in-person visitors scheduling appointments as required.Provide all office administration duties such as written correspondence mail photocopying and ordering office supplies.Maintain confidential filing system for correspondence policies standards regulations and various matters related to the office.Monitor and maintain the female lockers inventory ensuring hygiene standards and assisting with quarterly pest control in coordination with the Housekeeping team.Assist Heartists in exit checklist clearance exit interview and resignation process.Ensuring the timely posting of pictures from heartist events on the appropriate communication channels.Process letter Requests from Heartists (Salary Employment Experience Certificates).Birthday Calendar preparation and sending to all Heartists via email.Manage office supplies inventory and place orders when required.Assist and lead the P&C activities and events throughout the year such as but not limited to Townhall sport events cafeteria events CSR activities accommodation gatherings national daysAssist in Organizing any Heartists recognition such as weddings birthdays new born.Follow up on pending payments open LPOs and ensure timely submission of debit/credit notes to Finance while maintaining trackers and providing updates as required.Assist the Assistant Recruitment Manager in the onboarding process for new colleagues.Schedule and coordinate the Training Room for departmental needs ensuring all logistics and resources are in place for training programs.Assist the L&D Manager with updating training trackers creating posters and following up on training attendance to ensure compliance with training plans.Support the L&D Manager with the Shukran nomination and voting process ensuring fairness and timely communication.Assist the L&D Manager and Assistant Recruitment Manager with the end-to-end process of intern recruitment onboarding and offboarding ensuring a smooth intern experience.Maintain accurate records of training hours delivered both internal and external and update reports as required.Support in preparing training materials presentations and e-learning content where necessary.QualificationsPrevious administration or People & Culture experience requiredComputer literate in Microsoft Window applications required knowledge of Oasys is a plusUniversity/College degree in a related discipline an assetExcellent communication and organizational skillsStrong interpersonal and problem solving abilities with a flexible attitudeStrong work ethics and confidentialityHighly responsible trustworthy and reliableAbility to work cohesively as part of a team ability to display empathy at all timesAbility to focus attention on Heartists needs remaining calm and courteous at all timesOpen-minded ready to assist outside of the working hours/days if anything occurs or if any event to attendRemote WorkNoEmployment TypeFull-time#J-18808-Ljbffr