Operations Specialist

Operations SpecialistThe Operations Specialist will be responsible for the end-to-end execution of trading transactions, ensuring timely, accurate, and compliant movement of goods from supplier to customer. The role supports commercial teams by managing logistics, documentation, shipment coordination, and operational risk, ensuring seamless delivery and protecting the company's commercial margins.Key ResponsibilitiesTrade Execution & Shipment Coordination – coordinate the full execution cycle of trades from contract confirmation to final delivery.Liaise with suppliers, buyers, freight forwarders, shipping lines, agents, surveyors, and inspection companies.Monitor shipment schedules, vessel nominations, loading/discharge operations, and ensure timely cargo movement.Prepare and verify shipping instructions, booking confirmations, and operational updates.Documentation Management – prepare, review, and manage all trade‑related documents (bills of lading, certificates of origin, packing lists, commercial invoices, dangerous goods declarations, quality and quantity certificates, phytosanitary certificates, etc.), ensuring compliance with contractual terms and regulatory standards.Contract Administration – interpret and execute sales and purchase contracts, track obligations, deadlines, and operational milestones, maintaining updated records in internal systems (Odoo, CTRM, ERP).Logistics & Supply Chain Coordination – arrange inland transportation, warehousing, and port operations; monitor cargo readiness, loading windows, vessel schedules, and coordinate with finance for payment schedules and document submission.Risk, Compliance & Quality Control – ensure compliance with international trade regulations, chemical handling standards, UAE import/export rules, HSE requirements; monitor operational risks and proactively raise issues.Demurrage & Claims – track laytime, loading/discharge operations, calculate laytime, assist dispute resolution, and coordinate claims with counterparties, surveyors, and stakeholders.Internal Coordination & Reporting – provide operational updates to traders, finance, and management; maintain shipment trackers, cost sheets, operational KPIs; support audit and document archiving.RequirementsBachelor's degree in Supply Chain, Logistics, Business Administration, Chemical Engineering, or related field.2‑5 years of operations experience within a commodity trading company (fertilizers, chemicals, grains, metals, or similar).Strong understanding of international shipping, incoterms, and trade documentation.Experience with hazardous cargo or chemical logistics is an advantage.Proficiency in MS Office (Excel, Word, Outlook).Experience with ERP/CTRM systems (Odoo, SAP, CRM, etc.) preferred.Strong understanding of Incoterms and international logistics.BenefitsFull‑time position, on‑site in Dubai.Competitive salary.Opportunity to work in the developing industry.Professional growth and long‑term career prospects.#J-18808-Ljbffr