Operation Support Officer

Job Summary:Administration and coordination the staff daily operationsSupport and assist Supervisors and Facilities Managers to implement all company policies and department’s main objectives and achievements.General Administrative works and department authorize receiver in general.Company Asset Handler coordinates and liase with all departments on all points.Efficient administration of tasks related to FM services in general scope under all related Facilities/ Properties (internal and external) Capital Assets and Project expense handler.To manage the CAFM system operations, material requisitions and follow up.Key Accountabilities:Prepare all the necessary Reports, Attendance, Overtime record, Payment Vouchers etc.Record Vehicles gas account, repairs & maintenance, and update the logbook for each vehicle.Raise all monthly Invoices for the customers for jobs done during the month.Coordinate & Keep a record of the PMD stores. of the incoming materials and issues on the job card.Handle purchases for the Dept. and obtain three quotations from suppliers / contractors from the market (during the absence of the Local Purchaser)Assist in preparation of the accommodation for the new occupants, inventory etc. at the company compound.Update the status of the company accommodation (Zahid Compound) in the system.Keep a record of the Preventive Maintenance of the company equipment and appliances and update it.Keep the record of the Capital expenditures for the year.Any other assignments given by the Property Maintenance Manager.SkillsKnowledge, Skills and Aptitude:Educational Qualifications and Certifications: Diploma / University Degree in Facilities Management, Business Administration, Engineering, or a related fieldKnowledge: In-depth knowledge and experience in Facilities control & AdministrationTechnical Skills: PC literacy with strong competency in all Microsoft Office Suite (Word, Excel, PowerPoint)Language Skills: Arabic is desirable. English is essentialExperience: Minimum of 3 - 5 years’ experience in a similar position#J-18808-Ljbffr