[OliOli Dubai] Admin and Compliance Officer

About the job (OliOli® Dubai) Admin and Compliance OfficerPosition: Administrative & Compliance OfficerDepartment: FinanceReporting to: Assistant Finance ManagerLocation: Dubai, UAESalary Range: AED 5,000 – 7,000 per month (depending on experience and capability)EXECUTIVE SUMMARYJoin an amazing group of people at OliOli® and help their mission to deliver exciting, joyful, differentiated, world‑class, and incredibly fun experiences to children that nurture their innate sense of curiosity and exploration.OliOli® (means joy in the Hawaiian language) is a multiple award‑winning contemporary childrens museum that opened to rave reviews in 2017. Founded by a group of parents who are passionate about open‑ended non‑judgmental play, OliOli® entails 8 interactive galleries comprising over 45 hands‑on exhibits.The awesome team at OliOli® comes from over 19 countries including United States, Scotland, Switzerland, Colombia, India, Philippines, South Africa, Zimbabwe, Pakistan, Latvia, and Iran. Find out more information about OliOli® at www.olioli.ae or www.instagram.com/olioliuae.POSITION OVERVIEWAs OliOli® continues to expand, we are strengthening our administrative and compliance foundation to support growth. The Administrative & Compliance Officer will independently manage and execute administrative functions across HR administration, corporate compliance, and structured office operations.This role requires a highly organized and proactive professional who takes ownership of systems, ensures deadlines are never missed, and maintains accurate, audit‑ready documentation at all times. This is a systems and accountability role, not a passive support function.The role provides structured mentorship within the Finance function and exposure to senior leadership initiatives as part of ongoing organizational development.KEY DUTIES AND RESPONSIBILITIESHR AdministrationCoordinate onboarding and offboarding documentation and processesMaintain complete and accurate employee files (MOHRE, visas, contracts, insurance)Liaise with PRO and insurance providers for documentation and renewalsSupport payroll processes through accurate attendance tracking and HRMS dataEnsure HR records are compliant and audit‑ready at all timesCorporate & Compliance AdministrationMaintain master tracker for licenses, renewals, insurance policies, and regulatory deadlinesEnsure no license, insurance, or regulatory deadline lapsesMaintain organized repository of corporate documentsTrack vendor contracts and renewal timelinesImplement structured reminder systems for critical renewalsGeneral Administrative SupportManage structured documentation and filing systemsSupport petty cash tracking and invoice processingCoordinate internal administrative communicationSupport cross‑department administrative requirementsAssist in improving and standardizing administrative processesTRAITS AND CHARACTERISTICSStrong structured thinking abilityHigh level of accuracy and attention to detailProactive and self‑motivated with strong ownership mindsetStrong organizational and time management skillsAbility to handle sensitive and confidential informationExcellent written and verbal communication skillsCalm and composed under deadlinesQUALIFICATIONSBachelors degree in Business Administration, Finance, HR, or related field0–3 years experience in administration, HR support, or operations supportFamiliarity with Microsoft 365 toolsWillingness to learn UAE HR, MOHRE, and compliance processesExperience in procurement or corporate administration is an advantage but not mandatory. Training and mentorship will be provided.#J-18808-Ljbffr