OFFICER - PROCUREMENT

JOB PURPOSEsource and buy materials, goods, and services and oversee purchasing activities to ensure purchased items are both cost efficient and of high quality by maintaining good supplier relations and coordinating to deliver within the allocated time frame and budget adhering to quality standards and the purchase policyKEY ACCOUNTABILITIESSourcing and buy materials, goods, products, and services and negotiating the best or most cost-effective contracts and deals.Sourcing new suppliers and research potential vendors.Verify nomenclature and specifications of purchase requisitions.Reviewing, comparing, and analyzing approved material and services to be purchased.Negotiating contract terms of agreement and pricingFollowing and enforcing company’s procurement policies and procedures.Track orders and ensure timely deliveryReview quality of purchased productsEnter order details (e.g. vendors, quantities, prices) into internal databasesMaintain updated records of purchased products, delivery information and invoicesPrepare reports on purchases, including cost analysesResearch and evaluate prospective suppliers.Maintaining good relations with supplier/vendor and negotiated prices and payment terms.Evaluating and monitoring existing suppliers/vendors performance annuallyEnsure that proper inventory check has been followed by StoresPrepare invitation of bid forms and mails forms to supplier firms or for public posting under supervision of Purchasing SuperintendentPrepare Purchase Order in the system and send copy to supplier and user departmentPrepare PR and PO updates on weekly basis.Compare prices, specifications, and delivery dates and report to Superintendent and Procurement Manager for analysis.Track orders and coordinate with vendors to ensure timely delivery of goods as per the requirements along with all required supporting documents.Verify invoices from vendors and match with PO and material receiptAssure that all required supporting documents are delivered to stores.Process entries related to purchasing function in the system and send documents to Finance for processing payment to vendorsPrepare MIS reports for analysisPerform periodical scheduled performance review with reporting personnelIdentify and develop the department’s technology and training requirementsResponsible to maintain safety and discipline in the work areaEnsure compliance with Fatal Risk StandardsEnsure compliance with Safe Work PracticesEnsure compliance with HSE policyReporting accidents and ‘near misses’ in accordance with defined safety proceduresQUALIFICATIONS, EXPERIENCE AND SKILLSMinimum of Bachelor's degree in a relevant field is required e.g. Supply Chain Management, Industrial Engineering, Finance2 to 3 years experience in ProcurementProficient in Oracle Fusion Cloud Procurement system, MS Office applications (Excel, PowerPoint & Word).Mandatory: Fluent in Arabic & English#J-18808-Ljbffr