Office Manager

Ready to be part of the Legal Tech revolution As the leading SaaS publisher in Europe Dilitrust is transforming legal departments worldwide with cutting-edge technology. Our Impact: From General Meeting reports to AI-assisted contract life management our teams across France Spain Italy Canada Mexico and MEA are the driving force behind our global success. We are pleased to provide daily support to 2400 customers in 64 countries with 80% of major listed companies in major markets like Europe North America and the middle East. Our Ambition: To be the first French legal tech to achieve Unicorn status with a valuation surpassing 1 billion. Our Recognition: Dilitrust has been recognized for offering a positive and stimulating work environment. We are proud to have been awarded the Happy at Work and Tech at Work label since 2019. What will you find at DiliTrust Innovation: Be at the forefront of legal tech advancements. Global Impact: Collaborate with diverse teams in an international and multicultural context. Career growth: Grow and develop within the future unicorn of legal tech. Stimulating workplace: Experience the positive Happy at Work environment. Your tasks : Administrative and Office Operations Manage office supply inventory and place necessary orders Oversee office maintenance cleaning and security Coordinate office layout seating arrangements and workspace optimization Organize and maintain company records documents and databases Manage all administrative procedures related to immigration: preparing required documents tracking visa and work permit applications coordinating with authorities specialized agencies and embassies and staying updated on regulatory changes. Support foreign employees with their onboarding and legal compliance: preparing arrival documentation monitoring deadlines (renewals authorizations) and coordinating internally to ensure smooth integration and full compliance with legal requirements.Human Resources and Employee SupportAssist with onboarding new employees and organizing orientation sessionsAct as a point of contact for employee inquiries regarding office policiesSupport the HR department with administrative tasks such as payroll contracts benefits and expense reportsPlan and coordinate team-building activities and corporate eventsFinancial and Budget ManagementManage office budgets monitor expenses and process invoicesCollaborate with the finance team on expense reporting and cost optimizationNegotiate contracts with suppliers and service providersSales administration and invoicing:Record contracts amendments signed quotes and customer orders in the internal information systemIssue customer invoicesMonitor accounts receivable and follow up with customers in collaboration with the customer service teamShare all relevant information with internal and external stakeholders including the accounting firmCommunication and CoordinationServe as a liaison between various departments and external stakeholdersManage internal communications and distribute company-wide announcementsSchedule and coordinate meetings travel and logisticsProfile required: 3 years of experience in office administrationOffice management experience.Excellent computer skills including a high degree of proficiency in Microsoft Word Excel Outlook and PowerPoint.Fluent English and ArabicOur values:At DiliTrust our values guide everything we do. Trust is our foundation ensuring transparency and integrity in every action.We promote inclusion fostering a culture of empathy diversity and belonging where everyones voice is valued. We foster a hands on spirit encouraging initiative resilience and action-oriented thinking to meet challenges. We strive for excellence constantly pushing boundaries to drive innovation and demonstrating generosity in all our endeavors. Above all we succeed as a team united by a common goal: collaboration.Recruitment process: Everything goes very fast at DiliTrust! We are able to complete the entire recruitmentprocess in less than 15 days after our first meeting!What we offer: Join a fast-growing company in a friendly international environment (offices in France Italy Spain Canada as well as Dubai and Mexico); Our Telework Charter guarantees that you can find the right balance between Onsite and Remote; Last but not least all the day-to-day benefits of the CSE luncheon vouchers profitsharing bonuses weekly sport session organized by TrainMe etc DiliTrust is a socially responsible company committed to the diversity of its teams and to promoting professional equality at all levels. Required Experience:Unclear Seniority Key Skills Office Manager Experience,Microsoft Office,Management Experience,QuickBooks,Accounting,Office Experience,Dental Office Experience,Payroll,Administrative Experience,Eaglesoft,Human Resources,Bookkeeping Employment Type : Full-Time Experience: years Vacancy: 1