Office Management Executive - SVP-HR

OverviewExecutive Assistant to SVP HR, office-based role in Dubai World Trade Centre, Dubai, United Arab Emirates. Supports the SVP HR with coordination, scheduling, communications, and HR-related administration.ResponsibilitiesCoordinate, integrate, and administer all correspondence from the SVP HR office with a high degree of accuracy and timeliness (email, phone, general correspondence), including deployment of streamlined processes and redirecting communications to other businesses as needed.Manage the SVP HR calendar with an optimized weekly process, prioritizing critical meetings and engagements; coordinate with internal departments, stakeholders, and external entities; handle travel arrangements.Set up meetings, travel, speaking engagements, and other appointments for the SVP HR with internal and external stakeholders.Ensure the effectiveness of HR communications across the organization and liaise with internal and external parties regarding intents to schedule meetings with the SVP HR or HR Functions Units.Project Tracking and Coordination: schedule meetings with SVP HR and HR Function Heads to drive project implementation and follow-up.Department Budget: monitor the HR department operational budget and aim for cost savings.Audit: assist with HR audits and ensure all necessary documents, including accurate information, are submitted to auditors.HR Staff Management: attendance tracking and reporting; manage leave records and ensure leaves are used per policy; monitor trainings for HR staff as per Training Needs Analysis (TNA).HR Reports and Preparation: support preparation of department reports and ensure submissions meet timelines; supervise development of corporate presentations in line with brand guidelines for projects related to SVP HR with attention to detail.HR Communications: handle HR announcements in line with directives and policy.HR Policies, Procedures, Process, Guidelines, Delegation of Authority, Handbook: understand and follow all policies and drive compliance by reviewing incoming documents (e.g., SharePoint and Oracle) for approvals.Ad hoc: perform significant ad hoc project-based work to support the SVP HR and department, including analysis, reporting, and recommendations; drive compliance-related projects to address root causes and prevent recurrence; monitor progress of value-added projects with the SVP HR.Operating Environment: Office-based role.Education and ExperienceFormal Education: Bachelor's Degree; postgraduate degree preferred.Work Experience: Minimum of 5 years' experience in a similar role, preferably in the GCC region; experience in HR departments is an added advantage.Skills and KnowledgeExcellent oral and written communication; bilingual with high fluency in English; Arabic is a plus; able to professionally represent the office.Ability to work well under pressure, multitask, and prioritize with minimal supervision.Previous supervisory experience and a solid understanding of people management principles.Strong interpersonal skills and ability to build and maintain relationships with internal and external stakeholders.Discretion in handling sensitive matters in a multicultural environment; initiative in resolving conflicts.Experience with financial data and budgets, project tracking tools, document management, and regulatory/compliance awareness.Understanding of basic project management principles; exposure to project management methodologies in a corporate setting preferred.Previous ME region experience; UAE/Dubai experience in government/semi-government entities or reputable multinationals is advantageous.Proficiency with MS Office products; willingness to continuously acquire new competencies.Office Management/Administration/Project Management training and a certificate in formal training/seminars as an Executive Assistant or equivalent.Job DetailsJob Identification: 304Posting Date: 11/14/2025, 10:37 AMLocations: Dubai World Trade Centre, AEJob Schedule: Full time#J-18808-Ljbffr