Office Executive Assistant

Dubai, United Arab Emirates | Posted on 11/04/2025We are seeking a highly organized and proactive Office Executive Assistant to provide administrative and executive support to senior management/office team as a backup professional. The ideal candidate will be a helping hand for office administrative tasks, manage schedules, coordinate meetings, handle confidential information, and act as a liaison between internal and external providers in the delegated administrative matters.ResponsibilitiesProvide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and handling correspondence.Prepare reports, presentations, and documents as required.Handle confidential information with discretion and professionalism.Screen and prioritize emails, calls, and requests, responding on behalf of executives when necessary.Office Management & CoordinationOversee office operational requirements.Liaise with suppliers, vendors, and service providers for office supplies and maintenance.Manage travel arrangements, including visa processing, flight bookings, and accommodation for executives.Coordinate office events, meetings, and team-building activities.Communication & Relationship ManagementAct as a bridge between executives and internal providers.Facilitate communication within the organization to ensure smooth workflow.Qualifications & RequirementsBachelor’s degree in business administration, Office Management, or a related field.3-5 years of experience as an Executive Assistant, Office Manager, or similar role.Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).Excellent organizational, multitasking, and time-management skills.Strong verbal and written communication skills in English (Arabic and Russian is a plus, as well as other languages).Preferred QualificationsExperience working in a fast-paced corporate or multinational environment in Dubai/UAE.Familiarity with UAE office protocols.#J-18808-Ljbffr