Office Administrator/ Operations Coordinator

Job Title: Office Administrator / Operations CoordinatorLocation: Dubai, UAEJob Type: Full-time, in-personWorking Hours: Monday to Friday, 9:00 AM to 5:00 PMSalary: AED 4,000 per month, all-inclusiveAbout the RoleWe are seeking a highly organized, disciplined, and proactive Office Administrator / Operations Coordinator to support the day-to-day administration and coordination of multiple ongoing projects across Dubai, Canada, and Rwanda.This is an in-person role based in Dubai. The successful candidate will work directly with the business owner to bring structure, follow-through, and accountability across operations. This position is suited to someone who is detail-oriented, reliable, calm under pressure, and able to manage multiple tasks without losing track of priorities.Key responsibilities include:Managing task lists, trackers, deadlines, and follow-ups across multiple projectsCoordinating with contractors, consultants, suppliers, and site contactsTracking project progress and chasing updates where neededResearching vendors, subcontractors, and service providersGathering quotations, comparing options, and organizing procurement informationPreparing invoices and entering records into ZohoTracking payments, filings, and administrative deadlinesMaintaining organized digital and operational systemsRequirements:Strong organizational and administrative skillsExcellent follow-up and communication abilityProfessional written and spoken EnglishComfortable making calls, sending emails, and dealing with external vendorsAble to work full-time in person in DubaiPrior administration, operations, or coordination experience preferredExperience with construction, suppliers, or project-based businesses is a plusCompensation:Year 1: AED 4,000/month all-inclusiveYear 2: AED 4,500/month all-inclusiveYear 3: AED 5,000/month all-inclusive30 days off per year (inclusive of vacation, public holidays, and sick days)First 3 months on probationAED 3,000/month during probationIncreased to AED 4,000/month upon successful completionAED 3,000 bonus after passing probationImportant:This is not a remote role. Candidates must be based in Dubai and available for in-person interviews.#J-18808-Ljbffr