Multi-Business Executive & Operations Virtual Assistant

Location: Dubai (Primary Time Zone) | UK (Secondary) Initial Engagement: Part‑Time (Minimum 10 hrs/week, shared resource) Potential Growth: Scale to Full‑TimeROLE OVERVIEWWe are seeking a highly organized, proactive, and versatile Executive & Operations Virtual Assistant to support two entrepreneurs managing multiple ventures across different industries:Startup Toy E-Commerce Business (UK‑based, manufacturing in India, operating from Dubai)Recruitment BusinessCharity OrganizationThis role requires someone who can wear multiple hats — admin, operations, basic finance, e‑commerce support, email marketing setup, and recruitment admin support. The ideal VA is detail‑oriented, commercially aware, tech‑comfortable, and able to bring initiative and structure into growing businesses.CORE RESPONSIBILITIESGeneral Administrative Support (Across All Businesses)Calendar coordination & task trackingForm submissions & registrationsDocument organizationEmail management support (if required)Research tasksProcess documentationWeekly reporting of completed tasksSupporting Monday check‑ins & weekly planningFinance & Basic Bookkeeping Support(No advanced accounting required)Maintaining Excel/Google Sheets trackersTracking business income & expensesBasic profit/loss trackingi>Updating financial spreadsheetsOrganizing receipts/invoicesCreating simple financial summariesRequired SkillsStrong Excel/Google Sheets capabilityComfortable with formulas & basic calculationsE-Commerce & Shopify Support (Toy Business)Basic Shopify updates & tweaksProduct upload supportMinor edits to product descriptionsMonitoring store backendAssisting with order tracking adminSupporting product launch next monthPreferredShopify familiarityUnderstanding of product‑based businessesEmail Marketing Setup & SupportAssisting with email marketing setup (Klaviyo preferred)Newsletter formattingSetting up basic email flowsSupporting launch email campaignsUploading blog content to websitePosting 2 blog posts per monthFormatting and distributing newslettersRecruitment Admin Support (Sahil’s Business)LinkedIn admin supportBasic LinkedIn automation setupRecruitment admin processesSupporting candidate trackingCRM/data organizationProcess automation assistanceGeneral recruitment admin tasksPreferred (Not Mandatory)Recruitment industry experienceLinkedIn automation experienceCRM familiarityOperations & Process OptimizationHelping streamline workflowsSupporting automation initiativesCreating SOPsImproving internal processesBringing suggestions to improve efficiencyIDEAL CANDIDATE PROFILEStrong administrative backgroundComfortable handling multiple businessesHighly organized and detail‑orientedStrong written EnglishComfortable with e‑commerce + recruitment exposureProactive and commercially awareTech‑comfortableAble to work independentlyLong‑term mindsetWORKING ARRANGEMENTMinimum: 10 hours per week (shared between the 2 clients)Flexible schedulePreferred: Dubai time zone alignmentAt least 1–2 hour daily overlap idealWeekly Monday check‑ins#J-18808-Ljbffr