Manager - Procurement (Medcon)

Basic Purpose of the roleResponsible for procurement of medical consumables in hospitals, communicating with suppliers regarding obtaining quotations and generating purchase order, ensuring maintenance of purchase order files either manually or electronically and handling of petty cash for the facility. Also responsible for insuring policies and procedures are being followed and appropriate documentation is retained while insuring customer service support to assigned departments.Key Responsibilities of the roleCoordinating purchasing activities.Reviewing and evaluating contracts, approving award letters and purchase orders, negotiating change orders, and determining sole source validityReviewing and checking for accuracy requests and specifications, and assigning to subordinate for necessary actionLiaising between suppliers and concerned departments on any procurement related activities, procedures, order status, and problem resolutionApproving source selection methods in accordance with procurement policies and proceduresReviewing and approving purchase requests/orders in accordance with the authority matrixWorking with divisions and concerned staff to determine causes of problems, develop alternative methods to solve problems and to implement strategies for resolutionResolving ad hoc problems such as bid disputes and supplier protests in collaboration with concerned departmentsCoordinating sourcing for all medical consumables requiredSetting operational levelsSupporting the development of operational metrics and goals for the purchasing department (service level monitoring, open purchasing orders, etc.)Ensuring that goals for all operational and JCIA metrics are met or exceededReportingPreparing weekly/monthly purchase and other expense reportsCreating and issuing purchase orders to suppliersLiaising with facility and suppliersLiaising with facility departments / personnel to determine needs and establish requirementsContacting suppliers frequently to know the exact arrival time of suppliesCommunicating with department to provide, receive information concerning suggested products and vendors, order status and receive invoice paymentMaintaining the proper and appropriate professional and ethical relationships with all vendor representatives, conducting business affairs according to principles and guidelines of the prudent purchasing philosophyAssisting the Procurement DirectorAssisting with the development and revision of procurement and contracting policies, procedures, and strategies for the facilitiesRepresenting the Procurement Director in selected meetingsMeeting or exceeding targets and service levels standards set by the Procurement DirectorAssisting with the implementation of short- and long-term procurement strategies designed to reduce costs and improve quality and service while meeting facility’s goals and objectivesOverseeing the procurement activities of facility and ensuring procurement terms and conditions are complied withPeriodically obtaining internal and external feedback, and reporting on effectiveness of procurement services, including customer satisfaction, and proposing methods for continuous improvementAssisting the Procurement Directorwith ‘on the job’ training for the purchasing personnelPerforming other duties as assigned by the Procurement Director within the scope of knowledge and skillsContributing to team effortPlanning and supervising the day to day activities of the subordinates; streamlining processes wherever possibleEvaluating workload, conducting performance evaluation and initiating necessary disciplinary actionsUnderstanding the training requirements of the team and communicating the same for the benefit of the training departmentProviding on the job training and orienting the team during course of workFulfilling committee responsibilitiesProviding input and guidance on purchasing and procurement related matters and on operational decisions relating to thatRemaining involved in Operational Committees and Task Forces as appropriateQualificationsRequired:Bachelor\'s degree or equivalent in Business Administration/Supply Chain or a relevant field ORDiploma in relevant field with 3 years of additional experienceDesired: Master\'s degree or equivalent in Business Administration or a relevant fieldSpecialist CertificationsDesired: Recognized Supply Chain certifications such as Chartered Institute of Purchasing and Supply (CIPS)#J-18808-Ljbffr