Logistics Planning & Operations Coordinator

## **JOB DESCRIPTION:****Logistics Planning & Operations Coordinator****Working at Abbott** At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to:* Career development with an international company where you can grow the career you dream of.* A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.* A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.**The Opportunity:**This position works out of our Jeddah location in the Established Pharmaceuticals division.**Divisional Information:**Established PharmaceuticalsWe are committed to bringing the benefits of our trusted medicines to more people in the world’s fastest-growing countries. Our broad portfolio of high-quality and differentiated branded generic medicines reaches across multiple therapeutic areas including gastroenterology, women's health, cardiometabolic, pain management/central nervous system, and respiratory.**What You’ll Work On**:**Demand & Logistics*** Coordinate receipt and compilation of original shipping documents and ensure timely sharing with distributors.* Verify shipping documents including invoices, packing lists, COO, CoA, batch details, and AWB/B/L accuracy before shipment.* Follow up with distributors on customs clearance, delivery confirmation, and timely stock receipt.* Support finished goods collection from local TPMs and track GRNs and FG releases to ensure on‐time completion.* Monitor inventory and expiry exposure through distributor stock reports and support witnessing expired goods destruction at distributor sites, escalating risks proactively.* Initiate and track goods transfers and movements as per distributor or business requirements.* Review and support validation of logistics‐related claims (e.g., demurrage) in line with internal controls* **Support Monthly Forecast Preparation**Assist in collecting sales inputs, historical data, and market updates to support monthly demand forecasting.* **Update Demand Planning Files & Trackers**Maintain and update forecast trackers, ADS files, TMS/IMS records, and basic reporting templates.* **PO Monitoring & distributor Follow‐Up**Track purchase orders from submission to delivery and follow up with customers to ensure timely processing and payments.* **Assist in S&OP Meeting Preparation**Prepare basic slides, charts, and data summaries needed for Demand Review and S&OP meetings.* **Coordinate with Cross‐Functional Teams**Liaise with commercial, supply chain, and finance teams to gather missing data and clarify basic issues.* **Documentation & System Updates**Assist in maintaining updated product master data, including NPIs and phase outs, in tools like PRIME, SAP, or internal trackers**EHS (Environment, Health & Safety)*** **KM & Fuel Data Management** + Ensure timely collection, consolidation, and reporting of monthly Kilometers (KM) and fuel consumption data by the defined monthly deadline.* **Safety & Injury Prevention** + Maintain a zero at‐fault significant injury record through proactive monitoring, coaching, and implementation of safety protocols.* **EHS Training & Compliance** + Achieve and sustain over 95% compliance with all Lead Indicator requirements, including: + Annual EHS online training + Monthly safety awareness programs + New employee EHS orientation + Commentary driving sessions for high‐risk drivers + Annual mock drill execution at commercial sites + Annual Emergency Response Team (ERT) training + Ensure proper documentation and records are maintained for all training and audit requirements.* **Implementation of EHS Initiatives** + Execute key EHS initiatives in alignment with the annual plan, ensuring: + Minimum two EHS communications per month + Monthly updates to the Senior Leadership Team (SLT)* **Incident Reporting & Post‐Incident Coaching** + Ensure timely reporting of all EHS‐related incidents, including vehicle crashes, within required timelines. + Conduct structured post‐incident coaching for all at‐fault crashes and maintain relevant documentation.**Sample Lead – Monitoring, Dispensing & Reconciliation*** **Sample Monitoring & Documentation**Maintain accurate and up‐to‐date documentation related to sample handling, dispensing, and inventory.* Ensure all records fully comply with internal SOPs and audit requirements.* **Quarterly Sample Reconciliation** + Conduct quarterly reconciliation of all samples to verify accuracy of stock levels. + Identify variances, investigate discrepancies, and report findings to management with corrective actions.* **Sample Storage Room Management (Jeddah)** + Oversee the daily operations of the Jeddah sample storage room. + Maintain an updated sample tracker covering issuance, balance, expiry,