Human Resources Manager

Job Description HR Manager Report to: Tara Reader, Director, People & Operations The HR Manager is responsible for ensuring that all administrative processes run smoothly within the human resources department. Key Responsibilities PRO Management Coordinate, manage and monitor PRO activities; Coordinate and manage all PRO requirements; Provide the PRO with all necessary documents needed to complete each specified activity; Discuss the steps that should be taken to complete each activity in the most efficient, cost-effective way. Administration Maintain staff files (hardcopies and softcopies), including all ID copies and documents relevant to each person's employment; Scan new / renewed ID copies & format them into jpeg and pdf formats; Monitor staff document / ID expiry dates and process renewals as / when necessary; Monitor / process all company registrations renewals; Arrange medical insurance cover for employees; Create and revise standardised employee letters; Report all ongoing and future requirements to your line manager; Book plane tickets for work-related travel. Financial Create cash requests for all PRO activities; Monitor PRO payment reports; Create expense reports for issued cash cheques; Create expense reports for all HR-related costs; Manage and maintain petty cash issued to the HR department. HR Policies & Procedures Update standardised company policies and documents; Prepare company-wide public holiday notifications; Prepare staff letters, enforcing new / existing company policies and procedures; Recruitment Coordinate recruitment requirements; Process new job requisitions through Workday; Contact potential candidates and schedule interviews. Onboarding and Offboarding Coordinate employee onboarding and offboarding procedures; Arrange for all required items for new employees (mobiles, laptops, rental vehicles, etc.). Employee Management Submit requests for staff hardware requirements; Nurture a positive working environment; Collect and record all employee requests, complaints, and notifications, reporting them directly to your line manager. Training & Development Assess training needs; Monitor expiration dates of training certificates. Payroll Assist with any payroll and overtime entry requirements. Statements in this job description are intended to reflect, in general, the duties and responsibilities of the position, but they are not to be interpreted as totally inclusive. THE TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.