HR Supervisor

Job Details Print Job Details Download as PDF Key Relationships Internal: All Employees External: Vendors, Government Authorities, Banking Institutions, auditors Accountabilities To ensure seamless HR operation within the assigned SBUs through supervising the HR Operations team. Authorities Implementation of Policy and adhering a strict compliance. Duties and Responsibilities Proactively address employees' concerns to prevent any form of unrest (covert or overt) before it escalates causing a disruption in the workplace. Act as a trusted point of contact for employees and managers, providing guidance and support on various workplace matters. Supervise the HR Team and provide guidance, mentorship, and support in all workplace related matters. Act as a point of escalation for employee issues and collaborate with relevant stakeholders to find effective solutions. Work in conjunction with the Assistant Manager - TM in conducting thorough and impartial investigations into employee complaints, allegations of misconduct, or policy violations. In conjunction with the Assistant Manager - TM, prepare comprehensive investigation reports with findings and recommendations. Conduct and consolidate the exit interviews feedback, identify and report the trends that may require HR intervention and provide suggestions and recommendations. Collaborate with HR management to manage the termination process, ensuring adherence to legal and company requirements. Timely preparation and reviewing of the Employment Contracts and any staff related documents Oversee entry and maintenance of employee data on all HR systems and ensure accuracy and timeliness of the same. Ensure that employee queries pertaining to payroll/HR policies and requests for bonafide certificates are promptly reverted to. Monitor staff attendance to ensure punctuality in attendance and also ensure that leaves are applied on the system (ESS) promptly Ensure that accurate information with relevant supporting documents is shared with the Payroll officer within timelines in order to ensure that the payroll is error free and all accruals and deductions are accurately processed. Effectively supervise and coordinate, on boarding activities (including but not limited to requesting and collecting mobilization documents pertaining to the employment laws, timely collection of all documents, handing over the document to Government relations department for processing of work visas and associated processes, liaising with the new hires and clarifying all queries and concerns, assisting with family mobilization and documentation required, ticket booking, welcoming arrangements, arranging and inspecting of staff accommodation if provided, induction and introduction). Policy Development And Implementation Manage "best practice" to meet Artan's requirements through ongoing review, update and development of all HR policies and procedures. Provide expert guidance to HR Team and management on HR policy interpretation and implementation. Effective communication of HR policy to employees and managers and provide training when necessary. Adhere to the policy and process defined by the organization. Assess workplace dynamics, employee concerns, and changes in employment laws and regulations to pinpoint areas where policies may be necessary or require updates. Conduct research to gather information on best practices, industry standards, and legal requirements related to the policies under consideration. Analyze this data to make informed recommendations. Gather feedback from employees and managers regarding the effectiveness and relevance of the policies. Use the feedback to recommend necessary adjustments and improvements to policies over time to the GHoHR. Supervise and conduct, when needed, new hire induction on the various policies and procedures of the organization. Conduct regular reviews and update HR Handbook to ensure that its content accurately reflects the latest policies, practices, and any recent changes in relevant laws or regulations. Compliance Stay up-to-date with employment laws and regulations to ensure the organization's compliance. Keep internal policy updated with the changes to employment laws. Ensure that policies are consistently applied across the organization Conduct periodic audits and assessments related to HR compliance to identify areas of non compliance. Develop and recommend corrective action plans to address compliance gaps. Job Descriptions, Analysis And Evaluation Manage the development of Job Descriptions for all new positions within the organization, taking into account the skills. Proactive maintenance and revision of Artan's Job Descriptions on an annual basis in conjunction with job holders and line managers. Employee Engagement Develop and deliver training programs related to employee relations, conflict resolution, and HR policies. Ensure that HR officers are well trained and informed. Facilitate open and transparent communication between